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Office Administrator/Receptionist - Jobs in Ottawa, ON

Job LocationOttawa, ON
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

Office Administrator Job DescriptionUpdated March 2023Position OverviewThe Office Administrator is responsible for

  • monitoring and answering the church’s doorbell, phone, email, and mail – redirecting each as necessary to other staff or church leaders.
  • maintaining an orderly office and organized files, both paper and electronic.
  • processing and filing bills, receipts, weekly offering.
  • overseeing and updating the mailing list and congregational calendar.
  • photocopying, typing, phone calls as requested by staff and church leaders.
  • keeping office supplies stocked and ordering other supplies as requested by staff and church leaders.
  • preparing and sending annual statistics and tax receipts in collaboration with the Treasurer.
This is a part-time position, set at 20 hours/week -- Monday to Friday, 9:30-1:30pm – and includes pension and benefits associated with employment in The United Church of Canada. The hourly rate is set at TBD based on credentials, and the cost of living raise associated with employment in The United Church of Canada will be granted annually. This position also includes 2 weeks of paid vacation annually.The Office Administrator works under the direction of the Board of Stewards as well Council, supported and overseen by the Ministry and Personnel Committee. The Office Administrator works in collaboration with the Minister and Music Director and Property Steward.Essential Skills
  • a welcoming and professional demeanor, and comfort interacting with people of all ages, including people with disabilities, those who are precariously housed or are unhoused, LGBTQI2S persons, with the infirm elderly, and with people living with addiction.
  • knowledge of relevant software: Excel, PowerPoint, Microsoft Word, and Power Church Plus.
  • organization and attention to detail and time lines.
  • clear communication skills, written, verbal and numerical.
Working ConditionsBeing an Office Administrator for a church congregation requires the capacity and patience to navigate a decision-making structure made up of volunteers. It also requires an absolute commitment to confidentiality in relation to the personal and financial information of staff and congregation members. It is essential to have a understanding of appropriate boundaries to prevent triangulation between staff and congregation or among congregational members. As well working in conjunction with the Rental Steward to maintain ongoing contracts with current and future renters.Britannia United Church building is wheelchair accessible on Main level via drive up ramp and wheel chair ramp to door entrance. We have accessibility.....Basement level interior is accessible by stairs only.Britannia United Church is on Public Transit Access as well there is parking on sight.Britannia United Church recognizes it’s indigenous heritage. In addition Britannia United Church is publicly, intentionally, and explicitly inclusive of all, regardless of sexual orientation or gender identity.Job Type: Part-timePart-time hours: 20 per weekSalary: $19.00-$28.00 per hourBenefits:
  • Company pension
  • Dental care
  • Employee assistance program
  • Extended health care
  • On-site parking
  • Paid time off
Flexible Language Requirement:
  • French not required
Schedule:
  • Monday to Friday
Ability to commute/relocate:
  • Ottawa, ON: reliably commute or plan to relocate before starting work (required)
Work Location: In personApplication deadline: 2023-04-01Quick Apply
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