OPH Scheduler (T) - Jobs in Ottawa, ON

Job Description

Requisition ID: 394Department: Ottawa Public HealthService: Ottawa Public Health Dept.Branch: Performance & Corporate ServiceEmployment Type: 3 Full-time Temporary - Up to 6 monthsWork Hours: 35.00 /hours per weekAffiliation: CUPE 503 Inside/OutsideSalary Information: $53,606.28 - $62,720.84 annually (2021 rates of pay)Location: 100 Constellation, NepeanJob Category: Ottawa Public Health RecruitmentApplication Close: 02/11/2021JOB SUMMARYResponsible for gathering, analyzing and preparing Daily Reports for the Suppression Division to ensure accuracy and completeness. Providing professional, client focused services to Ottawa OPH stakeholders and external stakeholders. Creating and maintaining for OPH Services call back/overtime tracking sheets for regular and straight time . Providing administrative support in relation to the monitoring, tracking and inputting of financial/operational information/data; liaising with Payroll to ensure the timely and accurate submission of lieu day leave (LDL) paid outs Forms; inputting data on various related documents.EDUCATION AND EXPERIENCECompletion of Grade 12Minimum of 5 years of clerical/payroll/administrative related experienceCERTIFICATIONS AND LICENCESNot applicableKNOWLEDGE

• Office and payroll administration procedures
• Advanced computer skills to include expert level with EXCEL
• Knowledge of relational data base management systems
• Knowledge of shift scheduling processes and procedures in a complex organization
• Working knowledge of SAP HR and payroll
• Time sheet/leave forms processes
• Collective agreement provisions relating to hour of work, overtime, shift scheduling, pay & benefits
• Knowledge of applicable health and safety legislation, including the rights and duties of workers.

COMPETENCIES, SKILLS AND ABILITIES

• Maintain accurate employee call-back lists for a complex organization, executing call-back procedures following established protocol
• Ability to apply Standard Operating Procedures, General Orders, policies, procedures and collective agreements in day-to-day responsibilities
• Ability to follow established processes and guidelines related to shift scheduling and payroll entry for overtime
• Work as a member of a team, share workload and information in dynamic environment
• Understand the concepts of client service excellence
• Time and stress management; ability to prioritize competing demands and meet shifting deadlines
• Liaise with staff in units across the branch and units outside the branch to ensure effective and efficient use of time
• Resourceful, responsible, takes initiative
• Excellent interpersonal and client service skills
• Organized, motivated and productive
• Punctual, flexible and a team player

WHAT YOU NEED TO KNOW

• Language Requirement: English oral, reading, writing
• You may initially be paid 95% of your starting rate of pay, in accordance with the collective agreement.
• Experience and formal training combined with demonstrated performance and ability may substitute for stipulated academic requirements.
• Please save a copy of the job poster. Once the closing date has passed, it will no longer be available.

We wish to thank all applicants for their interest and effort in applying for this position. Only candidates selected for interviews will be contacted.The City of Ottawa promotes the principles of diversity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. We encourage applications from women, Aboriginal peoples and persons of all races, ethnic origins, religions, abilities, sexual orientations, and gender identities and expressions.The City of Ottawa provides accommodation during all parts of the hiring process, upon request, to applicants with disabilities. If contacted to proceed to the selection process, please advise us if you require any accommodation.The City of Ottawa has a Mandatory Vaccination Policy which requires all employees to be fully vaccinated against COVID-19 and provide proof of vaccination by November 1, 2021 as a condition of employment.Accessible formats and communication supports are available upon request. Please contact the HR Service Centre at 613-580-2424, extension 47411.Quick Apply

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