Administrative Assistant - Jobs in Penticton, BC

Job Description

Penticton Indian Band 841 Westhills DrivePenticton, British Columbia V2A 0E8Telephone: 250-493-0048 Fax: 250-493-2882Position Title: Administrative AssistantPay Range: $27 – 33 per hour (Based on education & experience)Department: AdministrationType: Non-managementStatus: Full Time, PermanentHours of Work: 35 hours per weekResponsible to: RIM AdministratorLocation: PIB Administration Offices, 841 Westhills Drive, Penticton, BC V2A 0E8Deadline: July 28, 2022Job Summary: The role will assist the Administration with the overall day to day administrative requirements for the effective and efficient functioning of the government within the Band Administration main office and all other buildings housing government staff when required. This position is answerable to the Records and Information Management Administrator and requires “complete confidentiality at all times”. This position will work as part of a team with the Chief and Council Administrative Assistant.Job Responsibilities and Work Performed

• Alongside the Chief and Council Administrative Assistant, provide support to, attend and record meeting minutes for Chief and Council and Council Committee Meetings.
• Alongside the Chief and Council Administrative Assistant, provide support to, attend and take notes for Band or community meetings.
• Answer emails or other inquiries as required and ensure messages are directed to appropriate individuals;
• Assisting the membership clerk, including compiling the PIB Community Database;
• Assisting the Communications Coordinator, including production of materials for PIB members
• Use of Xyntax software;
• Provide support to the RIM Administrator and departments for the ongoing operations and maintenance of computerized information filing systems;
• Provide Reception services – answer telephone calls, greet visitors, ascertain nature of business and direct visitors to employer or appropriate person;
• Assist the CAO with the dissemination of Administration and Program area department information between Administration and Chief and Council;
• May compile data, statistics and other information to support research activities

Minimum Academic/Educational Requirements

• Completion of a one or two-year college program
• 1-3 years’ experience in Administrative work

Other Certification, Licenses, Designations and/or Training

• Experience working with Microsoft Office programs
• Experience in composing letters, forms and spreadsheets
• Valid driver’s license with clean abstract would be an asset
• Related courses and training (to include intermediate computer skills, customer service, professional writing etc.)
• Minute taking certificate would be an asset

Minimum Level of Experience

• Previous experience working with First Nations communities
• Experience in working in an office environment as a team or independently
• One to two years of previous experience working in customer service

Job Skills Required

• Demonstrates strong administrative skills, as well as the ability to set priorities, meet deadlines and multi task in a fast paced environment
• Articulate, friendly, personable, professional, and comfortable dealing with other staff, Band Members and clients.
• Proven ability in establishing and maintaining working relationships with other staff, program participants and the general public
• Strong all around computer skills with the ability to compose letters, forms and spreadsheets
• Exceptional organizational, time management and interpersonal skills
• Demonstrate a high level of customer service
• Excellent written and verbal communication, ability to work under pressure and conflict resolution skills.
• Ability to follow written or oral instructions and take initiative as needed
• Solid understanding of programs and services
• Able to be discreet and have a high level of confidentiality
• Ability to plan and organize a variety of events and functions

Working Conditions:

• Regular hours of work will be 9am to 5pm, Monday to Friday, though some overtime may be required to support Chief and Council and Band Meetings, or in emergencies.
• Ability to attend and conduct presentations.
• Manual dexterity required to use desktop computer and peripherals
• Some travel may be required;
• The Administrative Assistant may be required to work additional hours performing well in a multitasking environment;
• The Band Administration Office is generally a very busy facility and times can become very demanding;
• The Administrative Assistant needs excellent organizational, time, and stress management skills.
• Sitting at workstation for extended periods of time
• High volume of communication demands (telephone calls, emails, face to face, etc.)
• Safe work environment
• Drug and alcohol-free workplace

Entitlements to Benefits and Pension: After successful completion of probationary period:

• CINUP - Group Insurance (that will cover Dental care, Vision care, Disability insurance, Extended health care, and Life insurance)
• Canada Life - Registered Pension Plan (RPP)
• Paid time off (2 weeks Christmas closure and entitled vacation time)
• 15 paid Sick days per year

Preference will be given to qualified Aboriginal applicants as per section 21 of the Human Rights Code.All Penticton Indian Band employees are encouraged to learn about the culture, language and customs of the Okanagan people and must be willing to continuously upgrade their skills and knowledge and further their formal education. The Penticton Indian Band provides equal employment opportunities to all, regardless of race, national or ethnic origin, colour, religion, age, sex, sexual orientation, marital status, family status, political belief, and creed, disability that does not prohibit performance of essential job functions or that cannot be accommodated, or conviction for which a pardon has been granted. However, where two or more applicants have comparable or equivalent skills and qualifications, preference shall be given, in the following order, to persons with specific knowledge of and/or experience with Sn’Pink’TN (Penticton) language (N’syilxcen), culture, history and customs; persons of Aboriginal, Métis or Inuit ancestry; and all others. We thank all those who apply; however, only those candidates selected for interview will be contacted.Job Type: Full-timeSalary: $27.00-$33.00 per hourBenefits:

• Casual dress
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• RRSP match
• Vision care

Schedule:

• Day shift

Application deadline: 2022-07-28Quick Apply

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