Program Assistant - Jobs in Port Moody, BC

Job Description

Under the direction of the Supervisor, the Program Assistant is responsible for providing clerical support to staff. This includes telephone and reception duties and all manner of word processing, record keeping, file and data management, account and data report preparation and mail processing.Duties and Responsibilities:Provide reception, respond to client and staff enquiries;Receive and process donations, invoices, payments, recording and receipting of same;Word processing of correspondence, reports, letters, meeting minutes, etc.;Perform data entry using database and Excel worksheets and produce statistical reports;Update file management systems as required, and work with staff members to design, reform or adapt systems to improve efficiency/effectiveness and provide accurate record keeping. Ensure that confidential files are secure.Ensure that work practices comply with agency health and safety standards, program policies and procedures.Ensure that administrative and accounting records and reports are complete, timely and accurate.Qualifications Required:Completion of grade 12 and a minimum of one-year administrative experience;Intermediate level of MS Office program and database systems;Accurate keyboarding skills of 50 wpmRequired Knowledge, Skills, and Abilities:Excellent inter-personal skills; telephone reception skills and a professional manner;Strong organizational skills, able to follow through on procedures and use time effectively;Good knowledge of standard office practices, methods and equipment.Excellent attention to detail, proofreading and organizational skills.Excellent oral and written communication skills.Ability to work independently and multi-task to meet deadlines.Hours of Work: 35 hours per week, 9 day fortnight schedule with alternate Friday off. Mon to Thu evenings 1:00pm - 9:15pm, Friday, 8:30 am – 3:00 pmClassification/Salary: $20.25 – 23.62 per hour, JJEP Grid Level 7. This is an HSA Bargaining Unit Position and requires Union membership.SHARE recognizes the systemic discrimination that Black, Indigenous, Persons of Colour and many other groups have historically experienced, and continue to face in our society, and in our community. SHARE is committed to being an inclusive, welcoming and unbiased employer and service provider. Further, we are encouraging members of these communities to apply for this position.Please feel free to let us know if you carry any of these identities.Our OrganizationSHARE is an accredited non-profit, independent, community-based organization providing leadership and programs in response to the social needs of the residents of the Tri-Cities (Coquitlam, Port Coquitlam, Port Moody, Anmore and Belcarra), New Westminster and adjacent communities. SHARE Family & Community Services exists to Connect, Engage, and Strengthen Individuals and Families.To learn more about SHARE Family & Community Services:watch this video https://vimeo.com/316966573Visit our website at https://sharesociety.ca/