Accounts Payable Clerk - Jobs in Regina

Job Description

Job ID: 2447Openings: 1Jurisdiction: Division: Financial Strategyamp; SustainabilityDepartment: Financial ServicesBranch: Financial Analysisamp; SupportLocation Name: Regina, Saskatchewan, CAType of Posting: Internalamp; External Employment Type: PermanentHourly Salary: $23.56 - $30.44Annual Salary: $44,920.00 - $58,037.00Date Posted: October 31, 2024Closing Date: November 10, 2024Land AcknowledgementWe are proud to reside on Treaty 4 Territory and the traditional lands of the Cree, Saulteaux, Dakota, Nakota, Lakota, and Métis Nation, honoring and respecting these Nations and ancestors of this territory and grateful to be here. Regina is committed to building trust and creating true partnerships with Indigenous peoples.Equity, Diversityamp; InclusionThe City of Regina is an equal opportunities employer dedicated to fostering a respectful, collaborative, inclusive, and barrier-free workplace, allowing everyone to achieve their full potential. We value diversity as a key to our success and encourage all qualified candidates, including Indigenous peoples, people of color, 2SLGBTQIAP+ individuals of all genders, persons of disabilities, and members of equity-seeking communities, to apply.The City of Regina is committed to ensure accessible and accommodating processes during the application and selection phases. If you need accommodation at any point during the recruitment process, please inform our Talent team and we #39;ll collaborate with you to address your requirements.Position SummaryAre you detail-oriented, organized, and passionate about financial processes Join our dynamic team as an Accounts Payable Clerk! In this pivotal role, you will be the backbone of our financial operations, ensuring smooth and accurate processing of vendor payments. You will handle everything from reviewing documentation and validating authorizations to reconciling vendor statements and resolving invoice issues. You #39;ll also play a key role in month-end and year-end financial tasks, provide invaluable support and training to colleagues, and maintain meticulous records. If you thrive in a collaborative environment and are eager to contribute to our financial efficiency and accuracy, we want to hear from you!Be part of a team that values precision and excellence—apply now and help us keep our financial operations running seamlessly!Key Dutiesamp; Responsibilities

• Review documentation, validate authorizations, enter data, process invoices, and seek required approvals.
• Transfer and upload data files, match invoices to purchasing documents, confirm foreign exchange, track legal claim payments, and validate expenditure coding.
• Verify correct application of Federal and Provincial taxes on invoiced goods and services.
• Reconcile vendor statements and liaise with department staff and vendors to resolve outstanding payments.
• Prepare month-end and year-end entries and complete account reconciliations.
• Update supplier system records, including payment methods, electronic funds transfer details, and contact information.
• Provide training, guidance, and support on work systems and processes.
• Respond to internal and external queries, resolve invoice exceptions, and escalate issues as necessary.
• Maintain filing systems according to branch and corporate records management policies.
• Search, input, validate data, and generate reports from programs and applications.

Key Qualifications

• Completion of secondary school equivalency plus completion of recognized job-related certification
• Minimum of nine months of previous and on-the-job administrative, clerical, and/or financial experience
• Knowledge of accounts payable principles, policies, procedures, and systems.
• Knowledge of office administration, financial processes, and customer service.
• Familiarity with branch-specific and broader organizational procedures and legislation, including health and safety standards.
• Proficiency in job-related office software, enterprise software, and technology devices.
• Ability to interact with internal and external customers to exchange information and resolve issues.
• Capability to provide customer service in potentially challenging situations.
• Skill in identifying issues, consulting policies, and following procedures.
• Ability to prioritize and adapt office activities to meet defined timelines and deadlines.
• Competence in suggesting improvements to work processes.

Additional Requirements

• Successful candidate may be required to obtain and provide a satisfactory criminal record check, as per the City of Regina #39;s Criminal Record Check Policy.
• Successful candidate will be required to provide proof of acquired education.
• Additional assessments may be conducted to evaluate competencies, knowledge, skills and abilities.

Join our team at the City of Regina and contribute to our vibrant community!We prioritize your well-being, support your professional growth, and value inclusive hiring. Enjoy competitive compensation, attractive health and wellness benefits, and a variety of educational support and in-house courses for your development.If you have a passion for public service and want to make a difference in our community, then please apply.Please note that we only accept applications submitted through our online application system.