Administrative Assistant, Gaming Integrity - VAC47F25 - Jobs in Regina, Saskatchewan, S4P 3M3

Job Description

The Saskatchewan Liquor and Gaming Authority is seeking a permanent part-time Administrative Assistant to join its Gaming Integrity and Licensing branch for 23.25 hours per week. Who We’re Looking ForThe Administrative Assistant, Gaming Integrity supports the Director, Gaming Integrity and Licensing, with secondary support to branch staff, including registration staff and investigators. The Administrative Assistant prepares and manages reports and documents; processes invoices and monitors branch budget; implements and maintains office and filing systems; collates information from various sources; arranges on-site and off-site meetings, including negotiating for appropriate costs; researches best options and makes provincial, national and international travel arrangements; coordinates information internally and externally as well as responsible for record keeping (electronic and paper-based).Core Competencies (Job Family – Business Support)

• Accountability (Level A) – Takes responsibility for one’s own actions, behaviours and commitments.
• Communication (Level A) – Clearly presents and receives information.
• Customer Service Excellence (Level A) – Responds to customer needs.
• Adaptability (Level B) – Responds positively to changing needs and conditions.
• Teamwork (Level A) – Participates in team or group activities.

Primary Responsibilities

• Preparing and editing complex, confidential correspondence, reports, investigation reports, and other documents as required.
• Proofreading documents with attention to grammar and formatting details.
• Maintaining confidentiality around sensitive issues and documents.
• Communicating with internal and external stakeholders around basic gaming integrity and licensing matters and referring inquiries appropriately.
• Preparing monthly and yearly branch activity statistics.
• Filing, managing incoming or outgoing mail, and processing invoices.
• Carrying out other office support duties as required.
• Preparing various correspondence for internal and external communication.
• Coordinating on and off-site meetings and negotiating appropriate costs.
• Researching and arranging provincial, national, and international events or travel.
• Ordering office supplies and maintaining office processes, procedures, and file systems.
• Processing invoices and monitoring branch budget.
• Answering incoming telephone calls and referring inquiries appropriately.

Required Technical Knowledge and Qualifications

• Experience operating computers and office equipment and computer programs including Word, Excel, and PowerPoint
• Experience preparing and editing, confidential notices, reports, and other documents as required.
• Experience in arranging on-site and off-site meetings and negotiating appropriate costs.
• Experience in researching and arranging provincial, national, and international travel.
• Experience proofreading documents with attention to detail.
• Ability to maintain confidentiality around sensitive issues and documents.
• Skills for communicating with internal and external stakeholders around gaming suppliers and gaming employee registration matters and referring inquiries appropriately.
• Experience filing, managing incoming or outgoing mail, courier packages, processing billing and annual fees.
• Experience in processing invoices and monitoring branch invoices.
• Carrying out other office support duties as required.

Working ConditionsThe Administrative Assistant position typically works three days per week (8:00 a.m. and 4:45 p.m.)The majority of the work day is spent sitting at a desk, but the position provides ample opportunity to move about and interact with team members and colleagues. In the course of their duties, this position may interact with irate customers. Therefore, it is essential for them to maintain a safe attitude by always ensuring the safety of themselves and others in the workplace.What We OfferWe offer a range of benefits to support the wellbeing and professional growth of our employees, including:

• Competitive Wages: Earn between $21.34 to $27.16 per hour.
• Professional Development: Access to training and development programs.
• Health and Safety: Comprehensive safety training.
• Positive Work Environment: A supportive and inclusive workplace culture.
• Comprehensive Benefits Package: Access to Employee and Family Assistance Plan (EFAP) resources and support for personal and professional challenges; matched pension; disability insurance; health and dental.

How to ApplyPlease submit your application by applying online.Both your cover letter and resume will be used in the screening process. You must clearly indicate how you have acquired the relevant technical knowledge outlined above. Candidates, who have been screened into the competition, will be required to participate in an assessment and interview.The successful candidate will be subject to the SLGA Criminal Record Check and Code of Conduct policies. Application deadline: 11:59 pm, December 11, 2024Vacancy number: 47/F25Expected Screening Start: December 12, 2024Potential Start Date: January 6, 2025SLGA is committed to achieving a representative workforce. We invite all qualified individuals to apply. Women, Aboriginal people, persons with disabilities and visible minorities are encouraged to self-identify.Powered by JazzHR