Career Centre Assistant - C2223/210 - Jobs in Saanichton, BC

Job Description

District OverviewDriven by our goal of having students thrive in their personal achievements, Saanich Schools provides challenging and engaging educational programs within a safe and nurturing learning environment for the 8,000 students who live and learn here. Our school district is comprised of 18 schools with the singular focus of delivering high quality education so our students can realize their personal goals which include post-secondary and employment opportunities around Canada and the world. Our staff of over 1,300 caring professionals are here to make dreams turn into reality.Current Shift: 8:00am to 1:00pm Monday to FridayStart and end times may be flexible depending on the needs of the school and the successful applicant.10 months per year while regular classes are in sessionPay Rate: $23.81Successful applicant will support in the Career Centre as well as the Teaching Kitchen during break and lunch hour (1 hour per day).JOB DESCRIPTIONPOSITION - Career Centre AssistantSUMMARYWorking with and under the limited direction of the School Administrator or designate(s), maintains a vibrant and up to date career centre that supports multiple pathways for a diverse range of learners. Provides students with personalized support by guiding them to access resources and by facilitating meetings with Career Program teacher(s), counsellors, and employers upon direction by the CP teacher. Supports the school-based Learning Services team in post-secondary and career-related transitions. Promotes the use of the Career Centre within the school community, maintaining an ongoing liaison with the greater community to enhance the services offered by the Career Centre.DUTIESComposes routine correspondence (e.g. field trip letters) , revises and updates templatesMaintains office systems and provides existing spreadsheets, databases, reports and documents for the CP teacher and school administratorsReceives, processes and updates information for student applications, placements and related documentation in the student information tracking systemPrepares existing work experience contracts for studentsProvides phone and personal reception services for the Career CentreSchedules appointments and meetings (and sends reminders) for students and parents to meet with Career Program teacher(s) and/or counsellors, as well as for special career and Graduation Transition activitiesLiaises with government agencies, community employers, school and district staff, students and the public to support initiatives already organized by the CP teacherSupports and promotes new program implementationsMaintains Career Centre website and other related web-based sites to promote the program/school and to obtain feedback from studentsMaintains currency of career topics for student informationGuides students to access information concerning career/college and university entrance information to studentsAssists in checking cross-enrolment packages and post-secondary institution (PSI) registration packages for completeness and processes as appropriateAssists in the development and implementation of career events (e.g. schedules guest speakers from the local business community, colleges, etc. to present information regarding specific occupations) and publications including preparing letters, flyers, posters, announcements (written, PA, video monitor, school newsletter, school website, social media, etc.)Maintains a current and comprehensive occupational library including information on careers, employment prospects and trends and employment requirements and opportunities; obtains and circulates current college and university calendarsMaintains current lists and bulletins concerning scholarships and other financial aids available and provides assistance in completing application formsAssists students with career centre materials, software support and equipmentProcesses incoming and outgoing mail, making and distributing copies as appropriateOrients students to Career Center resources and servicesResearches, orders and maintains Career Centre supplies and resourcesOperates computer-based equipment and related softwareMaintains familiarity with ministry and program requirements (audit requirements, Grad Transitions (or new Ministry replacement) WEX, SSA, ITA, DCMS, SIP, etc.)Liaises with Continuing Education School/s to assist with the career cross-enrolled processSupports Learning Services Department and teachers who would like to access career informationSupervises students in the Career CenterMaintains site for current job postings, volunteer opportunities and unique volunteer placements (e.g. Lattitude, Encounters Canada, etc.)Assists students in registering for program-related courses (e.g. Construction Training)Informs CP teachers when students are deficient in their CP/Trade/Apprenticeship Requirements

• Performs other assigned duties that are within the area of knowledge and skills required by the job description.

QUALIFICATIONSGrade 121 year of formal clerical training6 months’ office administration experience1 year career centre oriented experienceWorking knowledge of computer based hardware and softwareMinimum word processing of 50 W.P.M.

• Or an equivalent combination of training and experience.

DESIRABLE SKILLSAbility to establish and maintain cooperative and effective working relationships with students, parents, SD 63 staff and other professionals, the public, businesses, post-secondary institutions, etc.Ability to analyze situations accurately and adopt effective courses of actionAbility to guide, assist and encourage othersAbility to maintain the confidentiality of sensitive informationAbility to prioritize work in a busy environment often under pressure and under multiple demandsKnowledge of career and occupational resources, trends and opportunitiesKnowledge of college and university entrance requirements and proceduresWorking knowledge of BC Graduation requirements and Passport to EducationKnowledge of Industry Training Authority (ITA) website and how it relates to school age studentsKnowledge of South Island Partnership Programs at Camosun collegeTo ApplyTo apply please register with Make a Future or to send us your application via email, please visit www.sd63.bc.ca/careers for contact details. We thank all applicants for their interest, however, only shortlisted applicants will be contacted.Quick Apply

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