Administrative Assistant - Jobs in Sarnia, Ontario

Job Description

Job DescriptionCEDA is looking for an Administrative Assistant for our Sarnia, ON office! This is a 12-month temporary position. You will be the face of the organization as the first point of contact at the front desk.This position is perfect for someone who is a whiz on the computer and any system that #39;s put in front of them. You must be eager to learn and your adaptability is what makes you a success as you understand the business and how things flow – you’re a team player wearing many hats. Consider applying today!What we offer:

• Competitive wages and excellent benefits starting on your first day!
• The shift is Monday – Friday, 40 hours per week
• Skill development and opportunity for growth
• Great opportunity to gain experience, exposure and to learn about all aspects of an industrial service company

Key Dutiesamp; Responsibilities:

• Provide coverage to front reception desk - answer telephones and greet incoming visitors in a professional and courteous manner, brief visitors with safety orientation, maintain visitor log book, ensure proper entry and exit of deliveries and visitors
• Perform general clerical duties to include but not limited to: photocopying, faxing, mailing, shipping, filing, coordinating office supplies, and preparing minutes
• Create, update and maintain information in all systems and archives for all areas of the business; including but not limited to payroll, billing, requisitioning, buying, receiving, fleet, and safety
• Work with the field supervisors to ensure paperwork is perfect
• Assist with accounting and procurement duties as required
• Setup and coordinate meetings and conferences – book travel for attendees as required
• Support staff in assigned project based work including assembly of manuals, user guides, participant workbooks etc.
• Provide other administrative support as required

Role Specifications:

• Minimum 3 years of office based work experience
• Related administrative certificate is considered an asset
• Experience with FieldFX, Intelex, Sharepoint, Microsoft AX and Excel all considered an asset
• Ability to function independently in a busy office environment
• Strong organization, prioritization, and problem solving skills with a high attention to detail
• High level of integrity, confidentiality and accountability

Personal Characteristics:

• When faced with a complex situation you enjoy putting all the pieces together and find the best way to accomplish what needs to be done
• The fast pace of work combined with each day being unique keeps you plugged into the rhythm of the business
• Being the go-to person gives you the greatest sense of professional satisfaction
• Quick learner, especially when it comes to computer programs
• Exceptional interpersonal and communication skills (written and verbal)