Estimator - Mechanical & Plumbing (Full-time, Permanent) - Jobs in Spruce Grove, AB

Job Description

A LITTLE ABOUT US_______________________We have invested a great deal of time debating, shaping and identifying why we exist as a company and who we are as a team. It is critical to us, even non-negotiable, that new people who join our team are excited and committed to our way of doing business and share specific core values.Ryfan celebrated it’s 40th birthday in 2019, so we are a seasoned and experienced company. However, as we mature we are ready to take our next step forward. Here’s what that looks like to us:Our vision is to transform the MEP construction industry. The industry is ripe for innovation, and we want to move to the frontier of that development.Our mission is maximizing customer value through relentless process improvement. Process improvement not only delivers cost-savings to our customers, but it enhances their experience with us.Our passion is building something great. Of course, we deliver exceptional services but we also strive to build great teams, relationships and communities.Our niche is unconventional projects. Cookie-cutter projects aren’t really our market. If a project is weird, innovative, logistically complicated, remote, or any of those, it’s probably right in our niche.Last but never least, there are three “uniques” that make us stand out:First, we invest in and help create exceptional employees. Not only do we want you to build a career with Ryfan, we want to help you build a great life.Second, we are leading practitioners of productivity improvement methods, tools and techniques. If there is a better way to do it, we want to be first in. We never tire of making improvements.Last, we take leading edge construction techniques to unique or underserved markets. We go into markets where our competitors may be deterred by the challenges. We enjoy success whether others fear risk because we are seasoned and experienced.OUR VALUES_______________________The reality is, we can’t achieve our Mission without the right people on board. It is critical to us that everyone on the Ryfan team naturally share these core values:We build community. What we build is not great unless it creates value for the community. The value is larger than the project itself if it incorporates the legacy of our interactions in the communities in which we work and live; includes the way we engage with customers, consultants, other trades and suppliers; encompasses how we teach, learn and grow as a team on-site, in the office and everywhere in between; and involves working to create more winners (“more pie for everyone”) instead of focusing only on winning (“biggest piece of the pie for us”). We embrace abundant thinking and reject a scarcity mentality. We avoid blame or fault-finding and we work relentlessly toward solutions.We earn trust. Communities are formed through relationships and relationships are built upon a foundation of trust. We strive to earn and be worthy of the faith placed in us by those with whom we work and interact. We do this by saying what we mean, meaning what we say, and doing what we say we are going to do.We pursue excellence. To earn trust we must be realistic about our capabilities and committed to always sharpening and expanding them. We understand that excellence is not a fixed point, but rather a path or way of doing things. We are steadfast in our pursuit of continuous improvement.Be fearless. We champion courage to seek out flaws in our methods and push for further enhancements in our performance. We are fearless in our willingness to see ourselves objectively and in our openness to constructive coaching.We practice discipline. We strive to convert experience into wisdom in a disciplined way. We acquire knowledge from others and incorporate “best practice” or “leading practice” into our work. We share and use our hard-won learning with the rest of our team. In this way we grow, develop and evolve the Ryfan Way.We celebrate success. We take the time to celebrate our moments of greatness, the instances of excellence, the acquisition of wisdom, the attainment of a bond of trust, and the warmth of community. Celebration is the spark and fuel that rekindles our drive to pursue our passion of building something great.ESTIMATOR– MECHANICAL & PLUMBINGSALES & MARKETING, ALL LOCATIONS (FULL-TIME)REPORTS TO_________________________This position reports to the Director of Sales & Marketing (who is also one of our 2 owners) in our Spruce Grove, AB office. When capacity allows, your position will assist as a Project Coordinator (Mechanical & Plumbing) so this position may also have indirect reporting to the Director of Operations.YOUR SQUAD_________________________At Ryfan we work collaboratively and wear many hats. Darren Fraser, our Director of Sales & Marketing and part-owner, is our lead Electrical estimator and has a clear vision on the types of projects we pursue. You’ll lead the way on our mechanical and plumbing estimating, in consultation with him.For a smaller company like us, we pitch in when we have capacity, so you’ll supplement as a Project Coordinator (Mechanical & Plumbing) when able. In this capacity, you’ll help our Operations team implement new project management tools and coordinate the purchasing of material and deployment of resources. Your project squad is a nimble team of Project Coordinators, Project Administrators and Field Superintendents. Your squad may change with each project based on each person’s skill set and the requirements of the project. Although you are not dedicated exclusively to one team, we do try to create as much consistency as possible from project to project. As Project Coordinator you will primarily report to the Project Managers and a dedicated squad focussed on supporting our growing mechanical and plumbing division.There are no positions that report directly to you.ACCOUNTABILITIES & RESPONSIBILITIES_________________________As our Estimator (Mechanical & Plumbing) you’ll fulfill the following accountabilities and responsibilities:Mechanical & Plumbing Estimation

• Prepare estimates of probably costs of materials, labour and equipment, and conditional subcontracts for construction projects based on contract bids, quotations, schematic drawings and specifications;
• Submit timely and clearly communicated Requests for Information to prepare informed estimates;
• Advise and collaborate on tendering procedures, examine and analyze tenders and conduct negotiations in collaboration with the Executive team;
• Establish and maintain tendering processes and systems;
• Prepare and maintain directories of suppliers, contractors and subcontractors;
• Liaise, consult and communicate with engineers, architects, clients, owners, contractors, subcontractors and suppliers to prepare informed estimates;
• Prepare initial milestone and manpower schedules for handoff to Operations;

Contract Review & Risk Assessment

• Thoroughly review proposed contracts included with bid packages to assess risk to Ryfan, and report to the Executive team on issues of concern; and
• Collaborate with the Executive team to prepare bids that mitigate contractual risk to Ryfan.

Build & Maintain Strong Relationships

• Build and maintain long-term and trusting relationships with external parties including clients and suppliers;
• Build strong internal relationships with your colleagues to provide and receive feedback for continuous improvement; and
• Actively participate in project kick-off and post-mortem meetings to assess opportunities for continuous improvement in the Estimating process and your own development.

Systems, Forecasting & Analytics

• Establish cost monitoring and reporting systems;
• Establish, track and monitor critical metrics;
• Contribute to the maintenance of Ryfan’s pipeline and forecasting;
• Contribute to the maintenance and continuous improvement of Ryfan’s Operating System – our relationships, policies, processes and procedures for ensuring high-functioning across the organization, not only in your department;

When supplementing your duties as a Project Coordinator, you fulfill the following accountabilities and responsibilities:Procurement & Scheduling

• Schedule and coordinate project activities including resources, equipment and labour, and conduct site visits as necessary to ensure the project is on-track;
• Oversee procurement of materials and equipment for each project in accordance with the approved budget, requirements and schedule;
• Develop and adjust detailed schedules, action items and timeframes to support the overall project schedule;
• Liaise with clients to refine project requirements, scope, objectives and satisfaction;
• Monitor and report on projects’ progress and make recommendations to the Project Manager to help identify and mitigate risk, maximize opportunities and continuously improve our operations in accordance with our Vision, Mission, Passion and Core Values.

Project Financial Support

• Support the Project Manager in developing and monitoring project budgets and forecasts;
• As applicable, review, prepare and issue accurate and timely purchase orders, bills and invoices;
• Monitor accounts receivable and follow up on past due accounts.

Document Control & Management

• Prepare and issue accurate project paperwork as required such as contracts, change orders, work orders, purchase orders and similar;
• Ensure all required documentation is received from other parties as applicable; and
• Support the Project Administration team in achieving accurate and timely project record keeping.

Support Field Supervisors

• Frequently share and receive accurate and timely information with field leadership, project management, clients and other relevant stakeholders;
• Support field leadership in responding to emerging issues;
• Schedule and attend meetings and site visits as needed to accomplish the project’s outcomes;
• Document and follow up or act upon actions and decisions from stakeholder meetings.

Reporting & Continuous Improvement

• Analyze project risks and opportunities, and make recommendations to the Project Manager;
• Monitor project progress, provide timely and accurate information to the Project Manager, and resolve issues as they arise;
• Collaborate with the Project Manager to identify and resolve barriers to success, whether on a specific project or more broadly within our operations;
• Support the development of line-of-sight throughout the organization to ensure nimble management of planning and productivity and enhance the profitability of the organization.

Like all job descriptions, your accountabilities and responsibilities will evolve over time to support Ryfan’s goals, project needs and your individual growth. As a result, you should expect your job description to change from time to time.REQUIRED QUALIFICATIONS, EXPERIENCE & EDUCATION_________________________Our Estimators possess the following or comparable qualifications, experience and education:

• A high school diploma is a minimum requirement;
• Minimum of 10 years experience in mechanical and plumbing estimating. Your background prepares you to be comfortable with building (commercial and institutional), industrial and mining construction;
• Strong understanding of engineering contractors, suppliers and manufacturers;
• In-depth knowledge of project delivery and project management methods.

REQUIRED SKILLS_________________________Project Coordinators possess the following skills:

• Strong math skills including algebra, geometry and arithmetic;
• Ability to interpret specifications and plans, and make recommendations for solutions in the client’s best interests and Ryfan’s;
• Flexibility to adjust to shifting priorities and deadlines;
• Highly effective negotiation, diplomatic, and conflict resolutions skills. You are an interest-based negotiator, not a positional negotiator;
• Advanced interpersonal, team building, leadership and organizational skills;
• Able to effectively communicate with all types of people, including technical, professional, and all teams at Ryfan;
• Able to build and maintain lasting relationships with other departments, colleagues, clients and stakeholders.

JOB-SPECIFIC COMPETENCIES_________________________In addition to living our Core Values daily, as an Estimator you demonstrate these job-specific competencies:

• Impeccable Attention to Detail: You pay attention to every fine detail. You think about what is required in order to achieve the project’s outcomes, and ensure it is complete to a high standard;
• Timeliness: Deadlines are critical, and you are willing to put in the time and effort necessary to get the work done exceptionally well;
• Planning & Organizing: You develop, implement and adjust plans to reach goals, while ensuring the optimal use of resources;
• Problem Solving: You identify problems and the solutions to them;
• Results Driven: You organize time, work and resources to accomplish objectives in the most effective and efficient way. You take the time to prepare a risk-adjusted estimate with your team and you can adapt on the fly as necessary. You are equally comfortable with the day-to-day details and the big picture.
• Team Leadership: You build strong teams by collaborating with all stakeholders and helping others achieve excellent results. You recognize how you and your team fits into the Ryfan community as a whole.

COMPENSATION_________________________The salary range for this position is $95,000 to $120,000 based upon experience.This position is a 1.0 FTE. Overtime or on-call work may be occasionally required. Time off with pay in lieu of overtime is provided in Alberta but not the Northwest Territories.EMPLOYMENT PRECONDITIONS_________________________This position is subject to the following pre-employment conditions:

• Satisfactory criminal record check;
• Government of Canada Security Clearance (sponsored by Ryfan); and
• Driver’s abstract check.

We often receive a large number of applications but we commit to contacting every applicant. If you do not hear from us within two weeks of your application, please contact joinus@ryfan.caEven though you may not be the successful applicant for this posting, those who have demonstrated Ryfan Values will be added to our Talent Pool to be considered for future postings.Quick Apply

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