Community Planning Assistant - Clerk 4 - Temporary Part-Time - Jobs in Squamish, BC

Job Description

Community Planning Assistant – Clerk 4Temporary Part-TimeExplore this exciting opportunity to work with our Community Planning team. This position provides a variety ofclerical, administrative and customer service support to the Community Planning department, and acts as a liaisonbetween customers, agencies, and staff members with regards to planning, development, building, business licensing,engineering, and other technical processes within the Community Planning Division. The duration for this assignmentis approximately six months, and the part time schedule allows for an opportunity to pick up extra casual on-call shifts.This is a great opportunity for an administrative and customer service professional who would like to grow their careerin municipal government.What we’re looking for: You are a positive “people person” who is known for delivering outstanding customer service.You are organized and detail-oriented, with strong interpersonal skills and excellent knowledge of the tools in MicrosoftOffice. Ideally you have a certification of Business Administration and at least three years’ experience in anadministrative capacity in a related service area.Who we are:The District of Squamish is a progressive and growing community. Our friendly, small-town setting, spectacular naturalenvironment, thriving arts, culture and heritage scene and world-class recreational opportunities offer an incrediblelive-work-play lifestyle that few places can beat.We are a team of fun-loving yet highly dedicated and hardworking professionals who are committed to continuouslearning, improvement, and excellence in service to our citizens - and so is our ideal candidateThink you would be the perfect fitThen come and Deliver Outstanding Service at the District of Squamish! On top of the hourly rate - $33.18, this positionis also eligible to immediately receive an additional 4% vacation pay and 5% statutory holiday pay, as well as 12% in lieuof benefits after 455 hours worked.Scroll down to view the complete job advertisement!Please submit your cover letter and resume quoting competition #22-92 to:Human ResourcesDistrict of Squamish37955 Second Avenue, P.O. Box 310, Squamish, BC V8B 0A3E-mail: jobs@squamish.caApplication deadline: Until position is filledThe District of Squamish is an equal opportunity employer, committed to recruiting an inclusive workforce that reflectsthe community we serve. We encourage applicants from diverse backgrounds, including Indigenous applicants, allgenders, nationalities and persons with disabilities.External Job PostingPosition: Community Planning Assistant – Clerk 4Status: Temporary Part-Time (duration approximately 6 monthsfrom start date)Work Area: Community PlanningPosting Date: July 7, 2022Closing Date: Until position filled.GENERAL SUMMARYUnder the direction of the Director of Community Planning, the Community Planning Assistant provides information toand acts as a liaison between customers, agencies, and staff members with regards to planning, development, building,business licensing, engineering, and other technical processes within the Community Planning Division. In addition, theCommunity Planning Assistant coordinates and performs administrative, clerical, and secretarial functions for theCommunity Planning Division.KEY RESPONSIBILITIESCustomer Service & Development Services Support

• Contributes to the success of our team, creation of our community, and delivering outstanding customer service by

fostering the District of Squamish corporate values in their work: thinking beyond today, working together, actingwith courage and enthusiasm, doing the right thing, and striving to do better every day.

• Follows the District of Squamish’s Customer Service Guidelines to ensure the Delivery of Outstanding Service.

• Coordinates, administers, reviews, and processes business license applications. Interprets and approves zoning for

both business licenses and sign permits including providing final signature on business license and sign permitapplications / renewals.

• Liaises with other departments within the District of Squamish including Fire & Rescue, Bylaw Enforcement,

Planning, and Engineering to ensure a coordinated and consistent application of the District’s bylaws, regulations,and processes, as well as external authorities.

• Provides pre-application processing advice to customers based on applicable provincial legislation, bylaws, and

District policy.

• Participates in the coaching, supervision, of other clerical staff; leads training for other clerical staff.

• Provides information to clients regarding appropriate zoning, building code, sign permits, business licenses, and

other information related to development and other Community Services applications.

• Processes development applications including opening land development applications through enhanced GIS

system.

• Provides detailed technical information to customers regarding all development and Community Services

applications, based on statutory and District processes.

• Contributes and recommends changes to the business license and zoning bylaws in relation to the processing of

business licenses.

• Provides customer support for Engineering Services Clerk IV when required and as such maintains the required

appropriate understanding of the roles and responsibilities within that position.Administration

• Keyboards a variety of documents of various length and complexity for dictation, direction or pro forma.

• Composes correspondence and reports for completion by or signature of others.

• Provides applicable statistical information for the public and internal departments through reports and posts on the

District website.

• Maintains and files a variety of office records, including original documents for permanent safe keeping and

archiving.

• Calculates fees for all applications and handles financial transactions.

• Receives and processes applications through finance system.

• Reconciles financial information for year-end audit.

• Organizes team meetings including preparing and distributing agendas, minute taking and distribution of final

copies, filing of related documents, and chairing meetings with regards to building permits and business licenseapplications.

• Schedules additional clerical assistance upon approval from management.

• Performs Clerk 2 duties as required (e.g. lunch breaks, absences).

REQUIRED KNOWLEDGE, SKILLS & ABILITIES

• Excellent interpersonal and communications skills and ability to deal with people in a professional manner including

in difficult circumstances.

• Thorough knowledge of business English, basic arithmetic and modern office practices and procedures.

• Knowledge of the operation of all office equipment.

• Advanced computer word processing skills in Word, with minimum speed of 60 wpm, desktop publishing, advanced

skills in Excel, and intermediate skills in data base and graphics programs.

• Working knowledge of the Local Government Act, Community Charter, BC Building Code, bylaws, and other

legislation and information related to development processes and Development Services applications.

• Knowledge of municipal records management policies and procedures.

• Knowledge of basic functions of financial software package with the ability to recommend changes and/or

improvements as necessary.

• Ability to perform multiple duties simultaneously with deadlines.

• Strong organizational and time-management skills.

• Ability to read plans (such as building, land development, engineering, etc.).

• Ability to take and transcribe minutes and summarize discussions.

• Ability to orient new and casual staff to the position.

• Ability to write content to be used for communication to the Community.

• Excellent working knowledge of web-based Geographic Information System (GIS).

REQUIRED TRAINING, EDUCATION AND EXPERIENCE

• Bondable

• Grade 12

• Certificate of Business Administration and three years’ experience in an administrative capacity or as a legal

administrative assistant

• Two years municipal experience working in Development, Engineering, or related service area

OR

• An equivalent combination of education, training, and experience.

Disclaimer:The above statements are intended to describe the general nature and level of work being performed by peopleassigned to this position. This is a general list of responsibilities, duties and skills required of personnel so classified.Other related duties may be assigned in keeping with the general nature of the position.Hours of Work: 16 - 24 hours bi-weekly. Shifts range between the hours of 8am to 5:00pm, Monday to Friday.Salary: $ 33.18 per hourThis is a Union position within the Collective Agreement of CUPE Local 2269 and the District of Squamish.Direct Your Application (Quoting Competition #) To: #22-92Human ResourcesDistrict of Squamish37955 Second Avenue, P.O. Box 310, Squamish, B.C., V8B 0A3 E-mail: jobs@squamish.caThe District of Squamish is an equal opportunity employer, committed to recruiting an inclusive workforce that reflectsthe community we serve. We encourage applicants from diverse backgrounds, including Indigenous applicants, allgenders, nationalities and persons with disabilities.Quick Apply

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