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Receptionist - Jobs in Squamish, BC

Race & Company
Job LocationSquamish, BC
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

The receptionist is the first point of contact for the firm and provides administrative support across the organization in an accurate and timely manner.Duties and responsibilities

  • Greeting clients in a professional manner;
  • Answering, screening and forwarding any incoming phone calls while providing basic information when needed;
  • Printing/organizing documents as instructed for client meetings;
  • Receiving, sorting and distributing daily mail;
  • Processing and posting of payments;
  • Maintaining professional appearance of the parts of the office that the clients see (foyer, reception desk, boardroom and corridors);
  • Establish procedures as required to ensure a smooth flow of information from clients to lawyers/paralegals and vice versa;
  • Watering the plants;
  • Ensuring the kitchen is kept clean;
  • Maintaining tidy appearance of copier room (copiers are filled with paper, distribute print outs);
  • Refilling the postage meter
  • Checking inventory of office supplies and ordering when needed;
  • File Retrieval from Iron Mountain as requested by a legal assistant;
  • Closing files and arrange courier to off-site storage;
  • Getting the CLB (inter-office mail) ready for the end of the day and arrange courier;
  • Library filing;
  • Assisting the back-office staff with copying, filing and scanning as needed;
  • Running errands as needed (banking, post office, deliveries, weekly grocery shopping, arranging F&B for Friday socials and lawyer meetings);
Qualifications
  • Proficient with MS Office.
  • High school degree, two years in an office environment
  • Solid communication skills both written and verbal; excellent attention to detail
  • Ability to be resourceful, proactive and think critically in dealing with issues that may arise
  • Ability to organize, multitask, prioritize and work under pressure
  • Professional appearance and demeanor; excellent attention to client service
Job Type: Full-timeSalary: From $45,000.00 per yearAdditional pay:
  • Bonus pay
Benefits:
  • Dental care
  • Discounted or free food
  • Extended health care
  • Paid time off
  • RRSP match
  • Vision care
  • Wellness program
Schedule:
  • 8 hour shift
Ability to commute/relocate:
  • Squamish, BC: reliably commute or plan to relocate before starting work (preferred)
Education:
  • Secondary School (preferred)
Experience:
  • Administrative experience: 1 year (preferred)
Application deadline: 2022-06-10Expected start date: 2022-06-06Quick Apply
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