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SECRETARY – ST JOSEPH, GANANOQUE - Jobs in St. Joseph, MB

Catholic District School Board of Eastern Ontario
Job LocationSt. Joseph, MB
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

Posted: July 5, 2021 at 10:35 a.m.CATHOLIC DISTRICT SCHOOL BOARDOF EASTERN ONTARIOCUPE #3175 – SL2021position: SECRETARY – Permanentlocation: St. Joseph, Gananoquehours of work: 35 hours per week(10-month)salary: $24.26 per houreffective: September 1, 2021NOTE:Secretarial assignments are based upon student enrolment and are therefore subject toreview at the commencement of the school year. Please refer to the attached jobdescription for further information.Minimum requirements:

  • Secondary School Diploma and one (1) year relevant post secondary diploma.
  • Minimum two (2) years’ experience in an administrative or office environment.
  • Experience with a Student Information System, scheduling, Microsoft Word,
Excel and Outlook,
  • E-mail and working knowledge of general office equipment.
Send application and curriculum vitae no later thanJuly 12, 2021, 4:30pmfax: (613) 258-3610e-mail: hr@cdsbeo.on.caCDSBEO IS COMMITTED TO PROVIDING AN INCLUSIVE, ACCESSIBLE AND BARRIER-FREE WORKPLACE.IF YOU WILL REQUIRE AN ACCOMMODATION DURING THE JOB SELECTION PROCESS,PLEASE LET US KNOW AND WE WILL WORK TO MEET YOUR NEEDS.Todd Lalonde John CameronChair of the Board Director of EducationA. JOB IDENTIFICATION:TITLE: SCHOOL SECRETARYDEPARTMENT: SCHOOLSIMMEDIATE SUPERVISOR: SCHOOL PRINCIPALB. JOB SUMMARY:Performs a variety of secretarial and administrative duties to provide necessary support to the school, students and parentswhile ensuring that integrity of information is maintained and that the office operates efficiently. Work such as wordprocessing, filing, updating student and teacher information and processing mail is performed under the general direction ofthe School Principal.C. DUTIES AND RESPONSIBILITIES:
  • Respond to phone calls and emails and redirect them when necessary, retrieve voice mail and provide assistance to students,
teachers and parents with respect to attendance.
  • Update, maintain and verify attendance records and carry out follow-up calls to parents.
  • Compile and complete Absentee/Replacement Report daily and send to the Board Office.
  • Process purchase requisitions on the SDS system.
  • Perform accounting duties such as bank deposits, counting money collected, paying invoices and school cash online.
  • Prepare and verify budget related information.
  • Pick up, receive, sort and distribute incoming and outgoing mail. Receive and unpack supplies, materials and books and
stamp with logo as required.
  • Type, duplicate, collate, distribute, enter computer data and file items such as letters, transcripts, exams, Student Information
Sheets and transcripts.
  • Prepare and disseminate correspondence, memos and forms.
  • Enter, update and maintain student records in the student information system, ensuring accuracy and confidentiality of the
information.
  • Assist with the preparation, production, verification and distribution of Student Report Cards from the information provided by
teaching staff and schedule interviews if necessary.
  • Complete attendance forms and issue newsletters to parents.
  • Responsible for the production and printing of class lists as well as graduation diplomas.
  • Prepare, complete and distribute the Student Directory on an annual basis.
  • Maintain and ensure that the University and College file is kept current as information is provided.
  • Operate equipment such as a computer, telephone, fax machine, public address system, calculator and photocopier and make
certain the maintenance of these machines is kept in order (adding toner, calling for service, troubleshooting for photocopymachine).
  • Assist with first aid procedures, and secure further assistance under the guidance of the Principal.
  • Complete information to be sent to the Health Unit.
  • Order and maintain supplies, materials, books and keep inventories as requested.
  • Prepare, verify and complete Ministry, Board and School Reports as directed by the Principal.
  • Perform other duties as assigned which are unplanned and of a transient nature and are consistent with the above job
summary and duties.D. QUALIFICATIONS:
  • Secondary School Diploma and one (1) year relevant post secondary diploma.
  • Minimum two (2) years’ experience in an administrative or office environment.
  • Experience with a Student Information System, scheduling, Microsoft Word, Excel and Outlook,
  • E-mail and working knowledge of general office equipment.

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