Registrar - Jobs in St. Stephen, NB

Job Description

ST. STEPHEN’S UNIVERSITYRegistrar/Associate RegistrarThe UniversitySt. Stephen’s University (SSU) is a progressive, intentionally small, independent liberal arts university located in beautiful St. Stephen, New Brunswick, Canada. With an educational mission grounded in the core values of beauty, compassion, and justice, the University offers undergraduate and graduate degrees in several areas, with particular strengths in the humanities, international studies, integrated studies, reconciliation studies, peace and justice, and theology and culture.The PositionThe University is seeking a creative, collaborative, and enthusiastic colleague to serve as our new Registrar. This position is essential to all curricular activities at the University. The Registrar manages academic policy and student records, and is responsible for all the functions that support these areas of responsibility. The Registrar works closely with faculty and staff as needed, and reports directly to the Chief Academic Officer (CAO).Core Responsibilities

• Fielding questions from prospective students and families
• Advising students and advocating for students as needed
• Evaluating admissions applications; assigning transfer credit
• Advising about course selection; managing course registration
• Managing students’ course changes during the academic year
• Verifying that students meet the requirements of select programs
• Overseeing course scheduling and creating appropriate timetables
• Constructing, managing, and publishing the academic calendar
• Communicating with other registrars about incoming/outgoing students
• Overseeing all aspects of the course registration/scheduling process:
• Scheduling courses
• Assigning classrooms
• Scheduling final examinations
• Recording grades; issuing transcripts
• Verifying student enrollment and status

• Assists with graduation and convocation in a variety of ways, including: ordering diplomas, gathering needed signatures, processing surveys, and collecting post-graduation contact information and plans
• Other duties and responsibilities as assigned by the CAO

Qualifications, Skills, and Experience

• Undergraduate degree in the liberal arts or a related area of study
• Experience in a higher education administrative setting
• Excellent communications and organizational skills
• Positive “can-do” attitude and a commitment to accountability
• Desire to think creatively, to collaborate, and to help students succeed
• Experience with software platforms like Google, Salesforce, Sycamore

Additional Desirable Qualifications, Experience, and Skills

• Graduate degree in the liberal arts or a related area of study
• Experience living, studying, teaching, or working internationally
• Familiarity with Atlantic Canada and the Canadian educational context

The Ideal Candidate

• You are a creative, collaborative, detail-oriented colleague with a passion for the liberal arts and a desire to help students succeed educationally. You are excited to share your passion with both prospective and current students, their families, as well as with schools and organizations in New Brunswick, the Maritimes, across Canada, and internationally.

Work EnvironmentThe successful candidate can expect:

• An office in Park Hall
• A small but dedicated team of colleagues
• The option of performing some work from home
• A not-for-profit culture that prioritizes community
• Occasional weekend work for events like Convocation

Terms of Employment

• This is a 12 month, half-time, renewable position
• Expansion to a full-time position as growth requires
• Generous annual leave/retirement benefit after one year
• Compensation will be commensurate with qualifications and experience

Start DateMid-October or as soon as possible is preferred – a review of applications will begin immediately. This position will remain open until it is filled. We regret we can only reply to those applicants who are selected for an interview.Application ProcessA complete application will include: 1) a letter of application addressing how you would contribute to the growth and development of the University with regard to the core areas of responsibility listed above; 2) a resume; and 3) the names and contact information for three professional references. Professional references will be contacted only with the permission of candidates.Please submit all application materials by email to:Dr. Joseph McGinnOffice of the PresidentSt. Stephen’s Universityjmcginn AT ssu DOT caSt. Stephen’s University is a progressive and inclusive community that welcomes applications from candidates of all ethnicities, nationalities, gender and/or sexual identities, racialized groups, and religions. All qualified persons are encouraged to apply; however, priority will be given to Canadian citizens and permanent residents.St. Stephen’s University acknowledges that it is located on the traditional and unceded territory of the Peskotomuhkati (Passamaquoddy) people, covered by the Treaties of Peace and Friendship, and we are grateful for their welcome and friendship.Job Type: Part-timePart-time hours: 20 per weekBenefits:

• Casual dress
• Discounted or free food
• On-site parking
• Paid time off

Schedule:

• Monday to Friday
• No weekends

Ability to commute/relocate:

• St. Stephen, NB E3L 3E2: reliably commute or plan to relocate before starting work (required)

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