Administrative Assistant - Jobs in Stellarton, NS

Job Description

157040 Requisition ID: 157040Career Group: Corporate Office CareersJob Category: AdministrationTravel Requirements: 0 - 10%Country: Canada (CA)Province: Nova ScotiaCity: StellartonLocation: Foord St. OfficePostal Code: B0K 1S0Our family of 127,000 employees and franchise affiliates share a collective passion for delivering exceptional shopping experiences and amazing food to all our customers. Our mission is to nurture the things that make life better – great experiences, families, communities, and our employees. We are a family nurturing families.A proudly Canadian company, we started in a small town in Nova Scotia but we are now in communities of all sizes across this great country. With over 1500 stores in all 10 provinces, you may know us as Sobeys, Safeway, IGA, Foodland, FreshCo, Thrifty Foods, Lawton’s Drug Stores or another of our great banners but we are all one extended family.All career opportunities will be open a minimum of 5 business days from the date of posting.OverviewThe shared services department provide support functions at a national level to ensure the effective and efficient functioning of various finance and administrative functions. Under the guidance of the local Team lead, you will assist and support the corporate leadership in their day-to-day functions. You will be accountable for efficiently handling a wide range of support duties of administrative and organisational nature.Job DescriptionWhat you'll do in this fast-paced role:Planning and executionEnsure the effective coordination, planning and running of meetings and events of assigned leadership. Assist with the effective preparation and planning of supported department’s activities. Oversee the efficient daily management of calendars and support the effective functioning of virtual and in-person office activities. Utilise tools, processes and communication and work collaboratively and proactively to support the efficient management of leadership’s calendars and activities. Effectively plan, coordinate and communicate travel arrangements and complete expense submission reports. Organise own workload to ensure accurate and timely execution of duties.Continuous improvementContribute to and support the development and implementation of CI and other project activities in collaboration with own and other teams.Stakeholder ManagementSeek to ensure the leadership utilises their time effectively and efficiently by managing meeting requests and calendars to assist in the most effective utilisation of their time. Liaise with points of contact to ensure efficiency in daily management of workload and processes. Maintain lists of internal and external contacts.Information ManagementEnsure the proper application of office procedures and processes to manage, retain and safeguard information. Facilitate and enable data sharing and communication to increase transparency and efficiency. Identify relevant areas of improvements and ensure access to information while maintaining strict confidentiality where necessary.Organisational EfficienciesPromote the use of tools, mechanisms and processes to help the offices function more transparently, efficiently and effectively and participate in efforts on processes and procedures to improve the overall functioning of the offices within the organisation. Contribute to the identification of opportunities for organisational efficiencies within own field of expertise.Representation of Value and brandAct as the ambassador of the company’s values and leadership principles. Act to fulfill the values and vision of the companyKnowledge sharingFacilitate the sharing of information to increase the group’s overall capacities and knowledge and take part in ensuring that information is accessible.#LI-PostJob RequirementsWhat your resume and experience will demonstrate to us:RequiredPost secondary education in office or business administrationA minimum of 4 years’ experience in administrative support roleAbility to manage and prioritise multiple tasks simultaneouslyStrong drive for teamwork, flexibility and resilience to changing requirementsExperience managing calendars, planning and organising meetings and travel arrangementsAbility to use IT tools and platforms to create, edit, distribute various types of documentsTechnical competencies in technology currently in use:Office356 Suite: Word, Excel, PowerPoint, MS Teams – Intermediate to AdvancedOutlook: AdvancedPreferredThe following would be considered an advantage:Experience editing and proofreading the work of othersExperience within a shared services teamExperience in a retail environmentExperience translating English to French or French to EnglishBi-lingual in English and FrenchBenefits of Working at SobeysSobeys offers our employees many valuable benefits such as:Growing organizationCompetitive salaryOngoing Training & DevelopmentOpportunity for internal mobility to other departments and/or promotions (for employees who are strong performers)Sobeys is committed to accommodating applicants with disabilities throughout the hiring process and will work with applicants requesting accommodation at any stage of this process.While all responses are appreciated only those being considered for interviews will be acknowledged.We appreciate the interest from the Staffing industry however respectfully request no calls or unsolicited resumes from Agencies.