Administrative Assistant - HR - Jobs in Strathcona County, AB

Job Description

As a tech savvy, detail oriented administrative professional with an interest in developing your career in Human Resources, you will bring your passion for learning and continuous improvement to an organization undergoing a business transformation. You are comfortable with change, managing multiple priorities, can work independently in a confidential environment and make informed decisions.As an Administrative Assistant with Strathcona County’s Human Resources team you will work within the HR Business Partnering branch supporting the team with their day-to-day administrative needs as well as ongoing projects and initiatives.Come and join Strathcona County’s Human Resources team today!Responsibilities

• Assist in supporting the HR Branch Manager and team members with work schedules and calendars, scheduling meetings (in-person and virtual), call for agenda items, coordinating handouts and recording meeting minutes on a requested basis
• Work collaboratively within the branch on projects, initiatives and process efficiencies, providing support for organizing materials, project tracking, documentation and communication
• Track/report on statistics and trends related to Branch activities
• Support overall branch communication including creating presentations in PowerPoint, SharePoint news stories/articles, and reports in Excel
• Act as the subject matter expert on SharePoint in the branch, work as a super-user and site administrator to support Branch leadership to manage information/documents, assist with troubleshooting and identify opportunities for improvement, develop and deliver training
• Research and understand best practices, design and develop solutions in to enhance overall branch SharePoint utilization
• Support the team with their document/file management within SharePoint, edit and move documents as required
• Maintain corporate visa, prepare expense reports, pay invoices, administer payment vouchers, journal entries and purchase orders
• Research and gather information on various topics and liaise with the wider organization for relevant information or assistance
• Create process documentation and any organizational charts required by using Visio
• Working closely with the Financial and Business Analyst, ensure contracts are managed appropriately within the branch and provide relevant business planning and budgeting documents
• Coordinate onboarding for new employees to the branch
• Provide coverage at reception and for other HR administrative staff

Skills and Abilities

• Strong organizational and planning skills, with the ability to work independently, set priorities and work in a high volume/fast paced environment
• Strong communication (both written and verbal) and excellent customer service skills
• Ability to anticipate needs, demonstrate sound judgement and decision making
• Proven capability of managing multiple priorities with a consistent track record of delivering on-time, high quality results
• Ability to respect confidentiality and support sensitive HR matters professionally and discreetly

Qualifications

• Completion of a certificate in Administration or Human Resources or a related field with a minimum of (4) years of related, progressively responsible experience or a high school diploma with (5) of years related administrative experience, with preference given to experience in an HR setting.
• Advanced skills in Microsoft Office 365 and a variety of HR software
• Broad understanding of HR policies, programs and services, as learned through on-the-job training and experience

Equivalencies of education and experience may be considered. In addition to providing a dynamic working environment, we offer a competitive salary and benefits package.Successful candidates will be required to provide proof of educational and professional credentials as noted in the resume.This competition may be used to fill future vacancies for similar positions within the next 6 months.Competition #328-2022-EXT-HRS closes July 3, 2022Thank you for your interest in Strathcona County. We only contact candidates selected for interviews.Candidates are encouraged to submit a cover letter along with their resume.lm6ZURTUIdQuick Apply

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