HR & Administration Manager - Temporary posted until December 5, 2022 - Jobs in Tofino, BC

Job Description

Tla-o-qui-aht First NationHuman Resources & Administra tion ManagerFull Time – TemporaryPosition Summary:Oversees and manages the human resources, administrative and office support services for the Nation.Culture CommitmentThe Human Resources & Administration Manager upholds the culture of the Tla-o-qui-aht First Nationsby providing quality corporate support services to the Nation in a manner that is transparent, honest,and respectful. These services strengthen the Nation’s capabilities of providing and improving thequality of life for all. As a proven achiever and polished professional, you are a very strong organizer,communicator and proactive individual. You effectively manage stressful situations with a tolerance toambiguity, and you work well with a wide variety of people at all levels of management. You have anenergetic demeanor and possess a proven track record for being a strong team player. You are aresourceful self-starter; thrive in a fast-paced, dynamic setting and enjoy multi-tasking in a technicalenvironment.Human Resources➢ Oversee and support the recruiting and staffing of all positions;➢ Take responsibility for leading organizational departmental planning with departmentmanagers, including work plans, capacity building and professional development for allpositions➢ Implementing performance management and improvement systems;➢ Ensuring compliance with regulatory requirements as it relates to employees; providemanagers with advice in reference to the Canada Labour Code➢ Provide employee onboarding and needs assessment, training and development;➢ Responsible for Human Resource Policy development and implementation;➢ Supporting organizational efforts to maintain and improve employee relations;➢ Oversee employee and community communications;➢ Responsible for employee compensation and benefits administration;➢ Accountable for establishing policies and procedures for employee safety, welfare, wellness,and health, including Health & Safety Committee;➢ Ensuring availability of employee services and counseling;➢ Maintaining accurate and confidential employee files;➢ Developing and maintaining all work descriptions &managers.Administration➢ Manage the inventory of supplies and equipment required at TFN’s main office➢ Arrange for janitorial services for TFN’s facilities and manage the service agreement with thesuppliers➢ Oversee the process of establishing contracts and service level agreements with third partysuppliers and/or service providers➢ Establish, implement, and maintain policies, procedures, and practices regardingcommunications, information technology, information management and building security;➢ Prepare and distribute internal and external communication bulletins, including communitynews bulletins;➢ Provide IT support to the Nation when possible, and liaison with external IT technicians andcontractors when necessary to resolve issues;➢ Addresses IT hardware and software needs and ensure that personnel are equipped withand trained on the necessary IT resources;➢ Maintain the TFN’s website with the Executive Assistant;➢ Provide guidance and assistance to department managers in the resolution of administrativeissues;Managerial Responsibilities➢ Plan, co-ordinate, and oversee the delivery of the activities of the program or service tomeet the department’s objectives.➢ Manage the financial performance of the department by preparing and operating withinapproved budgets and reporting discrepancies.➢ Identify and manage staffing needs within approved budgets and participate in therecruitment and selection of staff.➢ Provide leadership, motivation, and direction to the department’s employees from hiring totermination, including the areas of training, development, performance, conflict resolution,and task allocation.➢ Create a safe work environment that respects all people, including employees, co-workers,and stakeholders.➢ Represent the Nation and foster a culture that supports the Nation’s vision, mission, values,and objectives➢ Uphold the Nation’s policies, procedures, and practices including financial, humanresources, and safety initiatives.QualificationsEducation, training and certificates➢ University degree in business management or public administration, preferably with ahuman resource component➢ Possession of the CPHR Designation or in process of completingWork experience➢ 2 years experience in a Human Resources role➢ 2 years experience in a Supervisory role➢ Experience with First Nation funding and reportingKnowledge, skills, abilities, and attributes➢ Knowledge:o Human Resource management practices, government and corporate labour legislation,human resource management software, information management systems, MS Office➢ Skills and abilities:o Organizational skills, business writing, communication skills, conflict resolution, timemanagement, establish priorities, research and analysis, technology adapt➢ Attributes:o Leadership skills, analytical, problem solver, confidentiality, professional conduct, soundjudgement, interpersonal skills, tactful and respectful, diplomacy, attention to detailAdditional assets➢ Preference will be given to a qualified Aboriginal candidate.Working Environment:Working Conditions➢ Works in an office setting, primarily in a stationary position for most of the day.➢ Uses computer and telephone throughout day.Physical requirements➢ Must able to remain stationary for prolonged periods of time.Travel requirements➢ May be require travelling by car or boat.Deadline for receipt of application is Monday December 5, 2022Submit your resume and cover letter to:Tla-o-qui-aht First NationPO Box 18 Tofino, BC V0R 2Z0Email: jobs@tla-o-qui-aht.org Fax: 250.725.3352Or drop it off at the office in a sealed envelope at #1119 Pacific Rim Highway, TofinoQuick Apply

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