Office Assistant II - Jobs in Tofino, BC

Job Description

PermanentDEPARTMENT:Protective ServicesCLOSING DATE:Friday, June 11, 2021 @ 4:00pmPosition: Reporting to the Manager of Protective Services, the Office Assistant II provides administrative support to the Protective Services and Community Sustainability Departments and to the general organization as required. The position will begin as soon as possible after the closing date.The preferred candidate has a bachelor’s degree or Diploma in Office Administration. The candidate must be detail oriented, possess excellent written and verbal communication skills, excellent interpersonal skills, and maintain a high level of accuracy.A detailed job description outlining the duties and qualifications is available on the District’s website at www.tofino.ca.Hours of Work & Salary: This is a full-time position at 37.5 hours per week. The hourly wage is $28.22. This position is subject to a probationary period during which time the wage will be$25.40. The position offers a full range of benefits, including a pension plan, and is subject to the terms and conditions of the collective agreement between CUPE Local 118 and the District of Tofino.Application: Qualified applicants are invited to submit a cover letter and resume indicating the position applied for, in confidence, no later than 4:00 p.m., Friday, June 11, 2021, to Brent Baker, Manager of Protective Services, by:Email: bbaker@tofino.caMail: District of Tofino, PO Box 9, Tofino BC, V0R 2Z0 Hand: 121 Third Street, Tofino BCThe District thanks all applicants but only those selected for an interview will be contacted.DISTRICT OF TOFINO JOB DESCRIPTIONTITLEOffice Assistant IIUnion Approval Date:September 17, 2019DEPARTMENTProtective ServicesFile #:HR-02JOB SUMMARYReporting to the Manager of Protective Services the Office Assistant provides administrative support to the Protective Services and Community Sustainability Departments and to the general organization as required.PRIMARY DUTIES AND RESPONSIBILITIESBylaw ServicesProcess business licensing and signage applicationsProcess annual business and dog licensing renewalsFirst level zoning review of business licencesAct as screening officer for Bylaw Notice disputes and respond to inquiriesMaintain the bylaw notice database, log all tickets and warnings including the recording of notice disposition and the scheduling of adjudication sessionsAssist in the issuance of permits and the filing of notices Fire DepartmentAssist with recording attendance, training and inspectionsAssist with updating of Tofino Volunteer Fire Department Standard Operating Procedures as directed by the ManagerFormat and proofread documents, including reports, notices and press releasesAssist members with registration of Fire Department courses and education.Community Sustainability DepartmentProvide administrative support to the planning and development functions of the organizationAssist with producing and distributing planning related noticesFiling of documents, plans, applications and permitsConduct first level review of planning and development applications against checklists to ensure completenessConduct first level review of building permit applications against checklists to ensure completenessContact applicants for outstanding items and informationGeneral Administrative SupportUpdate the municipal website news, notices, and documentsProduce correspondence from instruction or dictationProvide organizational support to the Records Management functionResponsible for front counter duties including answering phone calls, accepting payments, program registration, issuing marriage licenses and responding to general inquiriesAssist in the preparation of meeting agendas, packages, notices, and minutes when requiredProvides general organization administrative support as neededOther related duties as may be assigned from time to timeSupport the Emergency Operations CentrePREFERRED QUALIFICATIONSBachelor’s Degree or Diploma in Office AdministrationExcellent written communication skills, with the ability to understand, proofread, and edit complex documents and reportsExcellent verbal communication skillsExcellent computer skills, including intermediate knowledge of the Microsoft Office SuiteMinimum typing speed of 40 WPMAbility to maintain a high level of accuracyAbility to maintain confidentialityAbility to organize and prioritize tasks and deadlinesAbility to deal with people tactfully and professionally in all situationsExperience working with the publicWORKING CONDITIONSOffice EnvironmentEducation : Bachelor’s degreeExperience : Experience an asset