Project Manager, Construction & Facilities - Jobs in Toronto, Ontario

Job Description

Job DescriptionThe Project Manager, Construction manages the planning and successful execution of all assigned Store Development construction projects, including infrastructure upgrades and emergency remediations. This position provides expert guidance to cross-functional internal teams as projects are developed, from inception to completion. This role will support our store development process and will require close collaboration with our stores and home office teams to ensure the successful completion of approved store development projects.KEY DELIVERABLES

• Successful project initiation, execution, and timely closeout, including deficiency tracking and resolution
• On time delivery of all assigned projects, within approved scope and budget
• All projects delivered with the high quality that Indigo requires.

KEY ACCOUNTABILITIESFunctional

• Delivers new store construction, renovations and other capital projects
• Works collectively with store development, design, facilities, and retail teams to develop project scope.
• Builds high-level estimates/budgets and construction schedules/timelines
• Actively prepares general contractor tender bid packages for RFQ/RFP process, complete with bid response analysis and report recommendations
• Completes bid analysis and provides a recommendation to award
• Ensures that all consents from landlords are obtained in a timely fashion
• Manages all on-site and in-store construction activities with the agreed design documents
• Ensures that all construction activity in open stores has a minimum adverse effect on the retail operation
• Oversees, supports, and maintains project schedules for multiple projects at the same time
• Plans, schedules, and organizes construction projects from start to finish by specifications, schedule, and budget
• Maintains constant dialogue with supervisors and stakeholders regarding the status and progress of projects
• Monitors and controls project budgets, ensuring that projects are completed within budget
• Continuously looks to value engineeramp; recognize cost savings in processesamp; practices
• Prepares and provides weekly project status reports to senior management, highlighting budget and schedule forecasting and risks, issues and mitigation strategies.
• Participate in weekly project and construction meetings and communicate internal updates regarding all projects.
• Collaborates with cross-functional teams to ensure timely identification of project delivery risks or opportunities
• Ensures precise, transparent, and timely communication with all parties involved
• Experience in contract administration and a good general knowledge of construction law and building codes
• Ensures that all construction activities meet quality standards, building codes, and safety regulations
• Conducts regular site inspections and provides directions to contractors to ensure work is performed according to specifications
• Maintains and updates project files, documents, drawings, etc.
• Ensures that the project handover to retail operations before merchandising has the minimum possible deficiencies and complies with agreed handover criteria
• Oversee post-construction review and assessment to ensure quality standards are met.
• Effectively manages the timely completion of all end-of-project deficiencies identified by Design, Retail and Landlord.
• Verifies payments to contractors and vendors and negotiates any proposed change orders
• Complete project closeout to ensure timely transition of all as-builts, warranties, and specifications to the facilities team for After Care support.
• Collects feedback from stakeholders on the process to identify opportunities for improvement and establish best practices for future projects
• Act as an advocate for the customer by placing them at the forefront of all decision-making and design processes.
• Proactively identify and anticipate customer expectations and needs
• Embrace and seek out technology that creates high-tech and high touch solutions for Indigo’s customers
• Challenge the status quo by consistently identifying areas for improvement, diagnosing issues and working to resolve them

People

• Collaborate with others to drive flexible and iterative solutions, quickly and easily.
• Share technical knowledge with others and seek to learn from those more knowledgeable than yourself.
• Help others see the impacts of their efforts and proactively engage other functions to get input.
• Encourage others to freely share their point of view and be open to feedback

Cultural

• Model Indigo’s beliefs and convey a positive image in everything you do
• Celebrate diversity of thought and have an open mindset
• Take an active role in fostering a culture of continual learning, taking risks without the fear of making mistakes
• Embrace, champion, and influence change through your team and/or the organization

SCOPEReports to: Senior Project Manager, ConstructionKEY RELATIONSHIPSInternal:

• Real Estate, Facilities and Legal departments
• Retail and Retail Operations, Store Leadership teams, General Managers and Regional Directors
• Store Development
• Store Design, Visual Merchandising and Creative
• IT and Loss Prevention

External:

• Vendors, Contractors and Suppliers
• Industry experts and consultants, Architects and Engineers
• Landlords and property managers