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Executive Assistant - Jobs in Victoria-Fraserview

OCHK Group
Job LocationVictoria-Fraserview
EducationNot Mentioned
SalaryNot Mentioned
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypePermanent

Job Description

We are seeking a highly organized and proactive Executive Assistant to support our senior executives. The ideal candidate will have excellent communication skills, a strong attention to detail, and the ability to manage multiple tasks efficiently. This role requires a high level of discretion, professionalism, and the ability to anticipate the needs of the executives you support.Key Responsibilities:

  • Administrative Support: Provide comprehensive administrative support to senior executives, including managing calendars, scheduling meetings, and coordinating travel arrangements.
  • Communication: Act as the primary point of contact between the executives and internal/external stakeholders. Draft, edit, and proofread correspondence, presentations, and reports.
  • Meeting Coordination: Plan, organize, and manage executive meetings, including preparing agendas, taking minutes, and ensuring follow-up on action items.
  • Travel Management: Arrange complex travel itineraries, including flights, accommodations, ground transportation, and itineraries. Handle last-minute changes or adjustments with ease.
  • Document Management: Maintain and organize important documents, files, and records, ensuring easy access and retrieval when needed.
  • Confidentiality: Handle sensitive information with the utmost discretion and confidentiality.
  • Project Management: Assist in the planning and execution of special projects as assigned by the executives. Track project timelines and deliverables to ensure successful completion.
  • Relationship Management: Build and maintain relationships with internal teams, clients, and other stakeholders. Facilitate communication and ensure smooth coordination of activities.
  • Expense Management: Prepare and submit expense reports, track expenses, and ensure adherence to company policies.
  • Office Management: Oversee office operations as needed, including ordering supplies, managing office vendors, and coordinating office events.
Qualifications:
  • Education: Bachelor’s degree in Business Administration, Communications, or a related field preferred or fresh grads.
  • Experience: 1-year experience preferred but willing to train;
  • Skills:
    • Exceptional organizational and time-management skills.
    • Strong written and verbal communication skills.
    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
    • Ability to work independently and prioritize tasks in a fast-paced environment.
    • High level of discretion and confidentiality.
    • Strong problem-solving skills and attention to detail.
    • Ability to anticipate the needs of the executives and act proactively.
    • Social Media Experience (Instagram, X, Facebook, LinkedInand Tik Tok)
    • Previous experience in a similar role within a start-up company
Benefits:
  • Competitive salary and performance-based bonuses.
  • Comprehensive health, dental, and vision insurance.
  • Paid time off and holidays.
  • Professional development opportunities.
  • Flexible work environment.
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