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Administration Coordinator (Paramedic Services) - Full-Time - Jobs in Waterloo, ON

Region of Waterloo
Job LocationWaterloo, ON
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

Supervises the delivery of administrative services for the Paramedic Services (PSV) Division, including maintaining program and employee records, overseeing financial activities, and other administrative support to programs. Provides confidential executive administrative assistance to the Chief/Director of Paramedic Services.Knowledge, Skills & Abilities Required:

  • Knowledge of office, administrative, and information management procedures and protocols, word processing, budget/financial administration, and communication skills, normally acquired through a related post-secondary education and/or related experience supporting senior staff.
  • Knowledge of and ability to comply with policies, procedures, corporate financial processes, and related legislation (e.g., privacy, accessibility, health protection and promotion, Ambulance Act).
  • Organizational, time management, and problem solving skills to anticipate, identify, and address others’ needs; plan, prioritize, and coordinate workload; collect, compile, and report information; ensure practices, processes, and systems meet departmental and corporate standards and are in regulatory compliance; and balance competing priorities (with flexibility to change priorities quickly).
  • Ability to work independently and participate as an effective team member.
  • Ability to exhibit confidentiality and discretion in handling confidential/sensitive information.
  • Leadership skills to supervise, train, develop, and support staff in specific work methods and procedures.
  • Interpersonal and communication skills to relay information clearly and tactfully to staff, the public, and others in the organization and community (e.g., police, fire); follow up on, collect, and organize information; and stay calm when dealing with urgent requests.
  • Attention to detail and ability to proofread/edit reports and other documents. Ability to record minutes, draft correspondence, and update documents, including administrative practices and reports.
  • Computer skills with ability to use software such as Microsoft Office Suite, a computerized financial system, and document management system.
  • Ability to travel within Waterloo Region.
  • Ability to support and demonstrate the Region’s values.
Thank you for your interest in this job, but we will only be corresponding with you if you are selected for an interview.The Region of Waterloo is an equal opportunity employer committed to an inclusive, barrier-free recruitment and selection process. At the Region, we respect, encourage and celebrate our diversity. The Region of Waterloo is committed to providing accommodations throughout the recruitment process. If you require an accommodation, please notify us and we will work with you to meet your needs.Alternate formats of this document are available upon request. Please contact the Service First Contact Centre at phone number (519) 575-4400, TTY number (519-575-4608) to request an alternate format.Click here to view the job description pdf file.The Regional Municipality of Waterloo,Human Resources Department150 Frederick Street, 3rd Floor,Kitchener, Ontario N2G 4J3Quick Apply
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