Manager, Finance & Administration - Jobs in Waterloo, ON

Job Description

Job Status: Full time, new opportunityLocation: Waterloo, Ontario, head office (hybrid model of remote & in- office schedule)eleven-x has a world-renowned reputation as a global leader providing wireless, high-performance, IoT and Smart City solutions for cities, campuses, and enterprises. Customers rely on the company’s expertise to deliver comprehensive solutions that are easy-to-use, fully scalable to help reduce costs, drive additional revenues and most importantly, deliver better services.eleven-x is currently transforming the parking experience through its industry leading parking technology offering eXactpark™, a sensor-based space occupancy monitoring solution and comprehensive software platform, which enables frictionless parking for drivers and parking managers.Your Mandate:You will work collaboratively with the eleven-x team, responsible for all areas relating to daily operations of the accounting department and financial reporting, including: oversight of accounts payable, accounts receivable, payroll, general ledger, accurate and timely financial statements.Reporting to the Director, Finance & Administration, you will be responsible for the daily accounting functions, payroll, benefit administration, office administration, and reporting of on-hand inventory quantities. You are resourceful, flexible, reliable, and entrepreneurial. You enjoy challenges, while working closely with stakeholders in a fast-paced, small team environment.There is currently one direct report:

• Senior Financial Associate (Contract)

Your Responsibilities:Finance

• Manage and oversee daily operations of the accounting team, including: accounts payable/receivable, cash receipts, corporate credit card account, general ledger, processing month and year end accounting entries, check runs, wire transfers, debt activity
• Ensure an accurate and timely monthly, quarterly and year end close
• Review and provide monthly expense variance analysis and periodic project analyses as needed
• Quarterly HST/GST tax filings
• Support fundraising activities and government programming, rebates, tax credits, grants and other funding the Company is eligible to receive as we continue to scale
• Coordinate and complete annual audit
• Support the project management process to ensure that invoices are issued to customers in line with project delivery milestones
• Support the improvement of company systems and procedures, including implementing new software as required (accounting system, expense reporting, travel management, etc.)
• Support the administration of Employee Stock Option Plan, including granting of stock options, issuance of shares, maintaining employee records and proper documentation on file for all participants

Payroll

• Manage bi-weekly disbursement for approximately 30 employees
• Ensure the processing of new hires, temporary workers, transfers, promotions and terminations are accurate and timely
• Work with Ceridian to ensure proper reports, tax filings, and other payroll requirements are met
• Provide payroll information to employees, answering any questions and requests

HR

• Maintain and ensure proper individual employee records on file, including offer letters, IP agreements
• Administration of the employee benefits plan

Operational Support

• Work with the Office Manager to maintain accurate on-hand inventory levels and valuation, including periodic inventory counts
• Work with our insurance partners to obtain updated certificates of request as needed for our various partners
• Manage contract administration activities including NDAs, customer agreements, and vendor agreements
• Some facilities management and coordination with landlord as pertains to our tenant’s lease agreement
• Support the Office Manager with any shipping requirements from time to time as part of time off coverage
• Other activities as assigned by the Director of Finance and Admin

What You Will Bring to Our Team:

• Willing and ready to work in an entrepreneurial atmosphere where some work may be outside your typical job description; you see this as an opportunity to learn together
• Curious, fast-learner who’s not afraid to ask questions and learn from mistakes
• Show a strong track record of achieving targets, deadlines, and sense of urgency
• Demonstrate excellent interpersonal and communication skills to work well with internal and external teams; strong phone and email etiquette
• Team player, collaborative, and strong analytical and negotiation skills
• Demonstrate advanced MS Office Suite skills, presentation, and reporting expertise, and experience with Accounting software
• Post-secondary education with diploma or degree in Accounting
• Sound knowledge of accounting procedures and practices with 2-5 years of financial and cost accounting experience
• Experience with consolidated reporting of multiple entities is considered an asset
• Ability to adapt to changing environment and job requirements, including to learn, research and apply applicable laws, rules, and regulations, research and implement new software and banking solutions to improve efficiencies
• High attention to detail and accuracy

Why eleven-xTeam: we offer a dynamic and collaborative environment that allows our team members to bring their passion and perspectives to make an impact daily. Providing complete solutions means we are with our customers every step of the way, from device to wireless connectivity to data and applications software so there are plenty of opportunities to collaborate and make your mark.Opportunity: while we’ve only been around for about 8 years, we’ve gotten a lot accomplished in this short time! In addition to being recognized as a global leader in wireless connectivity and the Smart Parking leader in North America, we have a ton of paid pilots deployed. We are responsible for about a dozen North American IoT firsts, and we are just getting started.eleven-“xtras”: At eleven-x, you’ll join a team where you’ll work with people who share the same values of being passionate, innovative, accountable, collaborative and respectful. We are proud of our company and we take care of our teammates by offering meaningful and challenging work, growth opportunities, stock options, team events and lunches, competitive wages, 4 weeks paid holidays per year, flexible hours, health benefits and a weekly social where we relax and talk about things outside of the IoT world.Be the next to join the “x”:If this opportunity has caught your attention, send us a resume and cover letter letting us know why you should be the next to join the “x”; a leading Canadian innovator & Smart City Solutions provider.If you’re excited about this role, but do not meet 100% of the qualifications listed above, we encourage you to apply. We are committed to building an inclusive organization. We believe that diversity of thought and background fosters innovation. We recruit and select applicants for employment solely on the basis of their qualifications, with emphasis on selecting the best-qualified person for the job. We do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, or disability status. Accommodations will be provided as requested by candidates taking part in all aspects of the selection process.Quick Apply

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