Office Administrator - Jobs in Waterloo, ON

Job Description

HOCKEYTECHEveryone knows that Hockey is more than just a sport: it’s a way of life. Are you looking to join the world leader in providing hockey-related technologies and information services If so, now is your chance to bring your obsession for hockey and your passion for technology together.THE ROLE:We are looking for a full-time, experienced Office Administrator who is eager to expand their office and administrative skill set. The ideal candidate will have the drive and ability to thrive in a fast-paced environment. This position will support the full organization, including reception, maintaining inventory and stock of office and kitchen supplies, company meetings, ordering weekly office meals, picking up office groceries, incoming and outgoing mail/shipments, and assisting with office duties as needed.This role is located in our Waterloo office: 445 Wes Graham Way, Waterloo ON, N2L 6R2.However at times you may be required to assist our other offices located in Austin and Bedford USA, some travel may be required.RESPONSIBILITIES:

• Receives mail, documents, packages, and courier deliveries and delivers or distributes items using various courier services
• Receives cheques in the mail, and deposits them, while coordinating with the head office accounting team
• Maintains the general upkeep of the office & ensures the office is running smoothly
• Point of contact for office building and cleaning crew
• Regularly checks office & kitchen inventory, orders and picks up replenishment
• Resolves office-related malfunctions and responds to office maintenance requests or issues
• Provides support for office meetings, company events & catering arrangements
• Research and talk with various vendors for office needs (merchandise, equipment, online tools etc)
• Be a voice on the Joint Health and Safety Committee, ensure the company remains compliant, and training records for all staff are up to date
• Assist our Diversity Equality and Inclusion Committee, help research and facilitate various events across locations
• Lead the Social Committee meetings, and execute events, while maintaining budgets for Waterloo and Bedford office
• Join the Flo Fun Committee meetings, and execute events, while maintaining budgets for Waterloo and Bedford office
• Assist with arranging travel and accommodations and writing travel letters
• Assist in writing contracts for events during our busy hockey season
• Research order and coordinate materials Waterloo office refresh/re-brand project
• Creating and ordering business cards
• Ensure availability to help colleagues and employees where necessary
• Available to work on other projects as they arise

KNOWLEDGE, SKILLS AND ABILITIES:

• Proficient with Google Suite or related software
• Excellent verbal and written communication skills
• Excellent interpersonal and customer service skills
• Organization and planning skills
• Problem solving ability
• Attention to detail
• Flexibility & Reliability
• Time Management
• Ability to keep things confidential
• Must have a valid drivers license and a vehicle. You must be able to pick up / make deliveries as needed for the Waterloo office

OUR BENEFITS:

• Competitive employer paid benefits such as health, medical, vision, dental, LTD, AD&D, life insurance etc
• Free Employee Assistance Program
• RRSP, with the company matching 3%
• 15 Vacation days to begin
• 5 Personal Paid Emergency days
• 5 Personal Unpaid Emergency days
• Birthday Paid Time Off
• Continuing Education Program
• Wellness / Fitness Program

FLOSPORTS INC:HockeyTech is a wholly owned subsidiary of FloSports Inc. headquartered in Austin Texas.FloSports has led the way in establishing a world-class digital streaming experience for millions of fans, families and athletes of over 25 different underserved sports. Imagine creating a digital platform that unites the casual fan with the most dedicated spectator, both experiencing thrilling live events from around the world with interactive features, real time analytics, powerful broadcast technology and more. Combine that with our unique original sports content ranging from breaking news and expert commentary to feature films, documentaries and multi-episodic series. That’s what FloSports is all about. We have successfully revolutionized the global sports media industry- the result of creating a diverse team of technologists and die-hard wrestlers, creators and devoted cheerleading experts, designers and hockey enthusiasts, communicators and motorsport fanatics, producers and casual sports fans… united by a shared passion to delight the underrepresented communities we serve. We are creating a home for underserved sports and we’re looking for people like you to help us!Were committed to an inclusive, accessible work environment, where all employees feel valued, respected and supported. We will happily provide accommodation for applicants with disabilities as part of our recruitment process. If you are contacted to arrange for an interview or testing, please advise us if you require additional accommodation.Only applicants selected for an interview will be contacted.Quick Apply

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