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Administrative Assistant, English & Theatre Department - Jobs in Wolfville, NS

Acadia University
Job LocationWolfville, NS
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

Competition #22-40-AU:Acadia seeks an Administrative Assistant in the Department of English & Theatre to provide administrative support to the Chair of the Department, faculty, students, and the Acadia Theatre Company. The successful candidate will:

  • Receive visitors, calls and other contacts to the department and provide informed responses to inquiries and make referrals as appropriate. Inquiries are frequent regarding registration, course waitlists, and academic regulations.
  • Maintain the departmental website, manage records, schedule appointments, arrange meetings, and take minutes as required.
  • Assist the Chair by entering course timetabling data.
  • Assist faculty by answering queries on departmental and university matters, including purchasing, expense forms, travel allocations, etc.
  • Support recruitment and orientation of new students and faculty and provide support for the Career Development process for faculty.
  • Support the work of Departmental committees and initiatives.
  • Track expenditures through purchase orders and procurement cards, maintain accounting database, and assist with budget preparations.
QUALIFICATIONS:
  • We are seeking a candidate who has proven experience delivering a high level of client service and demonstrated ability to think clearly and resolve issues promptly. Demonstrated initiative together with excellent planning, written communication, and organizational skills are required.
  • Completion of a recognized program in either office or business administration, combined with related work experience is required.
  • Demonstrated ability to work to a high level of accuracy, maintain confidentiality, and be flexible to regularly changing priorities is necessary, as is the need for strong analytical skills. The successful applicant will have demonstrated ability to work both autonomously and as instructed by the Chair.
  • Applicants must be highly proficient in the use of Microsoft Office applications and database management leading to competence in using the Colleague database.
  • Familiarity with Acadias academic programs and administrative procedures is an asset.
THE REWARDS: Acadia offers a comprehensive benefit package in addition to a starting salary of $41,343 per annum (SEIU Administrative Assistant 3). Salary increases to $46,082 following successful completion of 6-month probation period.To see more information on why Acadia is an employer of choice, please visit our website at www.hr.acadiau.ca.TO APPLY: Internal candidates (members of SEIU Local 2) must apply by September 6, 2022. Applications from external candidates are also encouraged; however, consideration is dependent upon result of internal competition. Please indicate in your cover letter which work schedule(s) listed above you are interested in. To apply for this opportunity, click on the "Apply Now" button and upload your cover letter, resume, and professional references. Internal candidates (members of SEIU Local 2) should also upload a job posting application form. For further information or to request a detailed job description, please contact Keilani Tupper at keilani.tupper@acadiau.ca.__________________________________________________________________________________Acadia University acknowledges that we are in Mikmaki, the ancestral and unceded territory of the Mikmaq. This territory is covered by the "Treaties of Peace and Friendship" which the Mikmaq, Wəlastəkwiyik (Maliseet), and Passamaquoddy Peoples first signed with the British Crown in 1726. The treaties did not deal with surrender of lands and resources but in fact recognized Mikmaq and Wəlastəkwiyik (Maliseet) title and established the rules for what was to be an ongoing relationship between nations. Acknowledging the land that we are on, means that we are working towards decolonization across campus.Acadia University is strongly committed to employment equity and diversity in the workplace and welcomes applications from racialized persons / persons of colour, Black and African Nova Scotians, women, Indigenous / Aboriginal People of North America, persons living with disabilities, 2SLGBTQIA+ community members, and others who may contribute to the further diversification of ideas.As part of your application, you will be invited to complete a brief Employment Equity Voluntary Self-Identification Form. This form is voluntary.The University strives to be an equitable and inclusive community, and proactively seeks to increase diversity among its community members. If you require any accommodations at any point during the application and hiring process, please contact keilani.tupper@acadiau.ca.Please be advised that only those invited for an interview will be contacted. The University reserves the right not to fill this position. A six-month eligibility list may be established from this competition to fill future vacancies for identical positions. All qualified candidates are encouraged to apply; however, Canadians and permanent residents will be given priority.Quick Apply
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