2022 Data Entry Clerk - Jobs in Belleville, ON

Job Description

The Belleville Police Service is accepting applications for a Temporary Full-Time Data Entry Clerk. This is a temporary full-time six-month contract, with a potential of an extension. Notable perks for all members include access to the Employee Assistance Plan (EAP) and on-site fitness facilities.Please review the job description below that details desirable qualities and skills required. Completed application packages must be submitted no later than October 3, 2022. A full selection process (including a CritiCall Assessment and interview) will follow.The starting hourly rate is $25.045 per hour.Applicants for the position of Data Entry Clerk must meet the following minimum requirements:Be a Canadian citizen or permanent resident of CanadaBe at least 18 years of age as of the posting closing datePossess a Grade 12 graduation diploma or equivalent or post-secondary education at an accredited college or university as an adult studentDemonstrated experience in customer service and administrative roles with knowledge of administrative processes.Ability to interact diplomatically, tactfully and confidentially with people.Strong technology skills – proficient in the use of Microsoft Office applications, Adobe Pro, and willingness to learn and implement new technology.Excellent decision-making skills and ability to exercise sound judgment.Strong problem-solving and conflict resolution skills.Well-developed time management, planning, organizational and prioritization skills in order to work effectively.Ability to work collaboratively and effectively as a member of a team with a results driven approach.Ability to work independently with minimum supervision.Ability to collaborate as an effective team member with a results-driven approach.Superior interpersonal and communication skills (listening, speaking, keyboarding, reading and writing) and editing ability.Strong attention to detail.Ability to work in a fast-paced environment, coupled with multi-tasking and organizational skills to meet prescribed deadlines.To make an application you must create an online profile with the Belleville Police Service website, and upload all below documentation as applicable:Cover letterResumeCopy of Diploma and/or Degree(s) of educational achievementsAdditional supporting documentation you may submit includes:Letters of reference related to employment or community serviceCertificates of AchievementWe thank all applicants, however, only those candidates selected for an interview will be contacted.By applying, you agree that the statements made by you are true, complete, and correct to the best of your knowledge. Further, you understand that any falsification of statements, misrepresentations, and/or deliberate omission or concealment of information may be considered just cause for dismissal.Please note that the Belleville Police Service is an equal opportunity employer that is committed to inclusive, barrier-free recruitment and selection processes. If contacted foran employment opportunity, please advise the HR Unit if you require accommodation for testing, interview, or employment purposes.Please visit the Belleville Police Service website, www.bellevilleps.ca, to obtain further information on the Service.CIVILIAN POSITION DESCRIPTIONPostion Title: DATA ENTRY CLERKAssociation: BELLEVILLE POLICE ASSOCIATIONDivision: SUPPORT SERVICESSection: POICE DISCLOSURE QUALITY ASSURANCEImmediate Supervisor: STAFF SERGEANT, PDQAHours of Work: TEMPORARY FULL-TIME. 40 HOURS PER WEEK. MONDAY - FRIDAY (DAYS)POSITION OBJECTIVESThe Data Entry Clerk is responsible for performing data entry from Belleville Police Service (BPS) members and the computer voice storage system into the BPS records management system.POSITION RESPONSIBILITIES1. Perform duties in a manner that reflects the Service’s Vision, Mission Statement, and Motto.2. Operate within the regulations, policies, and procedures established by the Police Services Act, the Belleville Police Services Board, and the Chief of Police.3. Transcribe all members’ reports, create court folders, enter charges, and assign tasks, as required.4. Provide quality assurance for all reports, documents, emails and any other electronic information that is prepared for disclosure.5. Transcribe video and audio statements for court disclosure.6. Transcribe Access Control Log incidents that require a high level of confidentiality.7. Work directly with file coordinators for Major Case Management files to ensure accuracy in reporting and respond promptly to their requests for transcription.8. Classify all incidents as either reportable or non-reportable and “Uniform Crime Report” (UCR) all non-reportable, as per training.9. Compile and prepare electronic Crown E-briefs for all courts including receipt of electronic E-brief checklists, retrieve scanned documentation from all sources and compile all of the documents into an electronic brief format as per Niche Record Management System (RMS) requirements for SCOPE disclosure.10. Ensure the timely movement of all E-briefs in order to SCOPE E-Briefs for disclosure to meet the R vs Jordan timelines.11. Maintain a daily tracking system of all required case files and Jordan deadlines, and immediately bring to the attention of the supervisor when a deadline is not met.12. Provide training and support to members on dictation procedures including updating and maintaining the dictation guidebook and review the use of Job Lister.13. Perform merges of addresses or persons in database, as requested and required.14. Enter data of prisoners using “In Custody” on NicheRMS and update detention log as requested.15. Provide NicheRMS “In Custody” support and training to staff.16. Create release documents, information and warrants in NicheRMS.17. Receive Vulnerable Persons Registry applications and Volunteer 911 Registry applications. Create an occurrence, flag person(s), enter pertinent contact information and follow-up with applicant(s) as required.18. Process all Electronic Reporting System occurrences and create occurrences, as required. Ensure tasks are assigned to a supervisor for any required police intervention.19. Act as a Commissioner of Oaths, as required, and swear affidavits for the issue and service of court documents and video statements.20. Act as back-up support to enter Provincial Offence Notices, Motor Vehicle Collision reports, and Paid Duty roster.21. Perform other duties as required, assigned or directed by the Chief of Police or designate.Note: This position description is intended to describe the general level and nature of the position and is not an exhaustive list of all tasks assigned in the performance of the position.Education and CertificationsRequired:Must possess a high-school diploma or equivalent.Preferred:Post-Secondary degree and/or diploma in related field is considered an asset.Skills, Experience and QualitiesRequired:Demonstrated experience in customer service and administrative roles with knowledge of administrative processes.Ability to interact diplomatically, tactfully and confidentially with people.Strong technology skills – proficient in the use of Microsoft Office applications, Adobe Pro, and willingness to learn and implement new technology.Excellent decision-making skills and ability to exercise sound judgment.Strong problem-solving and conflict resolution skills.Well-developed time management, planning, organizational and prioritization skills in order to work effectively.Ability to work collaboratively and effectively as a member of a team with a results driven approach.Ability to work independently with minimum supervision.Ability to collaborate as an effective team member with a results-driven approach.Superior interpersonal and communication skills (listening, speaking, keyboarding, reading and writing) and editing ability.Strong attention to detail.Ability to work in a fast-paced environment, coupled with multi-tasking and organizational skills to meet prescribed deadlines.Preferred:Minimum of two (2) years’ experience in administrative and customer service roles.Previous experience with CPIC and NICHE is considered an asset.CONTACT AND HUMAN RELATIONSReports directly to the Police Disclosure Quality Assurance Staff Sergeant. Works internally with members within the PQDA Unit, court staff, and patrol and investigating officers.SUPERVISORY ACCOUNTABILITYN/AOTHER WORKING CONDITIONS/ ENVIRONMENTWork on short notice and overtime to meet operational needs.Exposure to highly confidential and sensitive information.Quick Apply

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