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Administrative Administrator - Jobs in Belleville, ON

Cushman & Wakefield
Job LocationBelleville, ON
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

Job TitleAdministrative AdministratorJob Description SummaryTitle: Administrative AssistantLocation: Quinte Mall – Belleville, OntarioReporting To: Property Manager, Quinte MallJob DescriptionThe Administrative Assistant reports to the Property Manager and will provide administrative support for the property management team. Main duties include:

  • Be the first point of contact for phone calls and walk-in inquiries and refer to appropriate team members.
  • Provide general administrative and clerical support including mailing, scanning, faxing and copying for the management team.
  • Maintain electronic and hard copy filing system. Open, sort and distribute incoming correspondence.
  • Coordinate all required details, prepare, and execute all Not-For-Profit Agreements, as required.
  • Maintain and update a comprehensive and accurate Tenant Contact list in Outlook.
  • Responsible for the collection and entry of tenant sales information and generate reports as required.
  • Timely collection of required Tenant Insurance Certificates.
  • Assist in the preparation of regularly scheduled reports, bank deposits, rental letters, and contracts, as required.
  • Prepare and modify documents including correspondence, reports, drafts, memos, and Crisis Manual.
  • Coordinate the regular ordering of office supplies for Administrative office.
  • Support Marketing in their programming, day of activations and social media posting.
  • Other duties as assigned.
Skills & Experience Required:The successful candidate will possess:
  • Minimum Grade 12 diploma or equivalent. Post-secondary diploma preferred.
  • Minimum of three years of administrative experience.
  • Well-developed time management, customer service and organizational skills.
  • Excellent communication and interpersonal skills.
  • Self-motivated, diplomatic and able to prioritize multiple projects.
  • Strong computer skills. Must be highly proficient in Microsoft Office applications.
Additional Requirements
  • Must be able to provide clear criminal record check
Cushman & Wakefield is committed to equity in employment and our goal is to have a diverse, inclusive, and barrier-free workplace. If you are a person with a disability and need the job posting in an alternative format or any other accessible accommodations during the hiring process, please email your request to HR@ca.cushwake.com or call 416-359-2596. Please refer to the job title and job location when you contact us.Quick Apply
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