RESOURCE SERVICES SECRETARY - Jobs in Belleville, ON

Job Description

The Ministry of Education, Sir James Whitney School for the Deaf, Provincial and Demonstration Schools Branch requires a highly skilled and motivated individual to provide secretarial/administrative services to the Principal, Resource Services Program and support the delivery of the resource services programs. Provincial and Demonstration Schools operate schools and after school programs with the tradition and reputation for meeting the academic, personal, social, emotional and developmental needs of the individual children.Join the team thats making a difference in the lives of Ontarios children and youth. The Ministry of Education, Sir James Whitney School for the Deaf in Belleville has an exciting opportunity for a part time Resource Secretary.What can I expect to do in this roleIn this role you will provide the following secretarial and administrative support services to the Principal of Resource Services program.You will:

• Prepare a variety of documentation
• Take minutes/notes
• Answer calls/greet visitors/respond to general inquiries
• Arrange for meetings
• Manage schedules/calendars
• Establish/maintain filing/correspondence/bring forward system
• Maintain and order supplies as required
• Undertake various other clerical and administrative tasks as assigned
• Update and Maintain education specific database
• Perform Ontario Student Record Maintenance
• Lead Event Planning and Coordination
• Possess knowledge of school operation
• Prepare Reports and deliver in alternative formats as necessary
• Field public inquiries
• Work collaboratively in a team-based environment

How do I qualifyKnowledge and ExperienceYou have:

• Advanced administrative/secretarial experience;
• Demonstrated knowledge of office practices and administrative procedures;
• Experience with managing the Student Information System;
• Proficiency in preparing, formatting and coordinating a range of correspondence and documents.

Technical SkillsYou have:

• Demonstrated experience using personal computers and software applications to prepare correspondence, presentations, spreadsheets, databases, Microsoft Outlook and other standard software applications;
• Demonstrated experience using office equipment including photocopiers and facsimile machines.

Organizational, Reasoning and Problem Solving SkillsYou have:

• Organizational, time management and administrative skills to organize high volume of administrative and secretarial services, to set priorities and meet deadlines, to ensure a coordinated and efficient flow of information within office, program and school areas;
• Reasoning skills to determine what matters should be given priority when performing a variety of different administrative tasks with conflicting deadlines;
• Reasoning and problem-solving skills to determine appropriate action for sensitive inquiries;
• Ability and knowledge of FIPPA - Privacy Laws and Confidentiality.

Communication and Customer Service SkillsYou have:

• Fluency in American Sign Language (ASL) and/or willingness to obtain;
• Excellent communication and interpersonal skills to provide effective in-person and telephone reception, and exchange information with clients and/or the public;
• Ability to provide information to stakeholders, parents and students in a courteous and professional manner;
• Proven written communication skills to draft letters and memos.

Additional Information:Address:

• 1 Temporary - PartTime, duration up to 6 months, 350 Dundas St W, Belleville, East Region, Vulnerable Sector Check

Compensation Group: Ontario Public Service Employees UnionUnderstanding the job ad - definitionsSchedule: 3.7Category: Administrative and Support ServicesPosted on: Tuesday, January 11, 2022Note:

• In accordance with the Ontario Public Service (OPS), Employment Screening Checks Policy (ESCP), the top candidate(s) may be required to undergo a security screening check. Refer to the above to determine the screening checks that are required for this position.Required security screening checks along with your written consent, will be sent to the Transition and Security Office (TSO), Talent Acquisition Branch (TAB), HR Service Delivery Division (HRSDD) to evaluate the results. If applicable, the TSO, with your written consent, will request and obtain any additional employment screening checks that were not obtained directly by you.A record under the Criminal Code and/or other federal offence record(s) does not automatically mean you will be ineligible for the position. The employment screening check(s) will only be reviewed and evaluated by the TSO for the purpose of making a security clearance decision. The details of an individuals employment screening check(s) will be considered in specific relation to the duties and responsibilities of the position being filled. Employment screening check records will be maintained by the TSO and kept strictly confidential.
• Effective October 1, 2021, the OPS COVID-19 Safe Workplace Directive requires all Ontario Public Service employees to provide proof they are fully vaccinated, meaning they are fully vaccinated as defined by the Ministry of Health (refer to: COVID-19 Fully Vaccinated Status in Ontario), including 14 calendar days have passed since receiving their final dose of the COVID-19 vaccine.Employees who do not provide proof of full vaccination will be deemed ‘not vaccinated under the Directive and will be required to attend a vaccine education program and undergo regular rapid antigen testing. Employees who are not vaccinated under the policy with a valid medical exemption will not be required to attend a vaccine education program but must undergo regular rapid antigen testing.

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