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Admin Operations Control Centre - Jobs in Calgary, AB

WestJet
Job LocationCalgary, AB
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

Why WestJet:Every WestJet journey has the potential to enrich lives; a career with us is no exception.WestJet arrived on the Canadian airline scene in 1996 and changed the industry for the better. We made air travel more affordable for Canadians and now were going global.Join us and love where you’re going.Remote Work:This position will require the successful candidate to work from the company office more than 50% of the time.Overview of role:Provide administrative support and coordination in a dynamic 24/7 environment to various teams within WestJet’s Operations Control Centre (OCC) including the leadership team, support teams and frontline. Responsible for a variety of administrative functions ranging from budgeting, culture initiatives, communications, procurement, people services, travel and expenses, and logistics.Key Deliverables:

  • Manage requisitions and invoicing in JD Edwards (JDE) for vendor contracts, services, and consumables
  • Reconcile, validate, and process corporate expenses
  • Support tasks related to introduction and integration of Operations Control Centre new hires, personnel movements, leave of absences, departures, etc.
  • User creation, modification, removal and audit in various operational applications
  • Coordinate with the Business Travel Desk on corporate travel arrangements
  • Manage inventory of supplies, stationary, and other consumables
  • Organize and attend confidential meetings, take minutes and distribute follow-up action items as required
  • Compose routine and non-routine correspondences
  • Manage day-to-day support of the OCC such as distribution of mail, service requests for IT and Corporate Real Estate
  • Responsible for the maintenance of distribution and contact lists
  • Coordinate and participate in culture related activities and team events
  • Post internal newsletter and similar content to internal website
  • Other support duties as required
Qualifications and experience:
  • 1 to 3 years administrative experience required
  • Strong interpersonal skills and excellent written and oral communication skills
  • High degree of motivation and commitment to work independently in a fast-paced dynamic environment
  • Excellent organizational skills, attention to detail and the ability to prioritize
  • Capable of establishing respect and credibility through actions
  • Previous experience with JDE system and processes preferred
  • Intermediate knowledge of Microsoft Office applications including Microsoft Word, PowerPoint, Outlook, Excel
  • Basic knowledge of Microsoft Office application Sharepoint an asset
  • Basic budget and accounting knowledge an asset
The benefits of being a WestJetter:WestJet provides all WestJetters with a competitive total rewards package. On top of that, we offer:
  • A fun and friendly culture with colleagues who work together to win
  • Travel privileges for you and your family, effective from your start date
  • Savings and Benefit programs that are flexible to meet your specific needs
Think we are a fit Apply now!About WestJet Group of CompaniesTogether with WestJets regional airline, WestJet Encore, we offer scheduled service to more than 100 destinations in North America, Central America, the Caribbean and Europe and to more than 175 destinations in over 20 countries through our airline partnerships.Our Safety PromiseAt WestJet, the safety and security of our people and our guests is a core value and at the heart of what we do. As safety and security is a shared responsibility, it is expected that you will use safe work practices to ensure your well-being and the safety of others.WestJet recognizes that the use of Alcohol and Drugs can adversely impact a safe work environment and the well-being of others including guests, suppliers and the public, as well as place WestJets operations at risk. All roles that are identified as safety sensitive are required to pass a Pre-Employment Alcohol and Drug Test as per WestJets Alcohol and Drug Policy.Our Commitment to Diversity and InclusionWe embrace what makes us each unique, and what makes us uniquely WestJet. WestJet is committed to inclusiveness, equity, and accessibility and if you require accommodation during the selection process, please let our Talent Acquisition team know. We encourage all qualified candidates to apply. We thank all applicants for their interest in WestJet; however, only those candidates who are selected will be contacted.For more information about everything WestJet, please visit WestJet.com.#LI-RP1Quick Apply
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