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Administrative Assistant - Jobs in Calgary, AB

City of Calgary
Job LocationCalgary, AB
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

If you are committed to public service, enjoy collaborating with others, share our values and have a desire to learn and grow, join The City of Calgary . City employees deliver the services, run the programs and operate the facilities which make a difference in our community. We support work-life balance, promote physical and psychological safety, and offer competitive wages, pensions, and benefits . Together we make Calgary a great place to make a living, a great place to make a life.The City is committed to fostering a respectful, inclusive and equitable workplace which is representative of the community we serve. We welcome those who have demonstrated a commitment to upholding the values of equity, diversity, inclusion, anti-racism and reconciliation. Applications are encouraged from members of groups that are historically disadvantaged and underrepresented. Accommodations are available during the hiring process, upon request.As an Administrative Assistant, you will provide senior level administrative support to the Director’s Office and Management team. Primary duties include:

  • Manage the Director’s calendar; coordinate meetings and special events.
  • Create reports, reconcile budgets, manage parking passes, provide administrator support for SharePoint Online, and assist with year-end expense reports.
  • Coordinate council reports on the corporate bring forward system and Naming Committee executive reports.
  • Develop and maintain the business unit employee orientation manual and City of Calgary Orientation (COCO) enrolment.
  • Coordinate recruitment requests, schedule interviews, prepare interview guides, and assist with position management requests and other Human Capital Management (HCM) functions.
  • Provide procurement and invoicing support including invoice billing, creating requisitions for consulting funds for management, reconciling TELUS application reports, and providing quarterly updates of product recoveries.
  • Create and maintain filing systems, Integrated Recorded Information Management System (iRIMS) entries and record management.
Qualifications
  • A completed 1 year certificate in a related field and at least 5 years of administrative experience.
  • An intermediate proficiency with Microsoft Office (Word, Outlook, Excel).
  • Previous experience with PeopleSoft Human Capital Management (HCM), Financial Supply Chain Management (FSCM), and Safety Data Management System (SDMS) are considered assets.
  • Excellent communication and customer service skills, a high attention to detail, a strong ability to build and maintain relationships, and the ability to work independently and in a team environment.
Pre-employment Requirements
  • Successful applicants must provide proof of qualifications.
Union: CUPE Local 38Business Unit: Collaboration, Analytics & InnovationPosition Type: Permanent and Temporary (up to 18 months)Location: 800 Macleod Trail S.E.Compensation: Pay Grade 7 $33.33 - $44.60 per hourDays of Work: This position works a 5 daywork week with 1 day off in a 3 week cycle.Hours of work: Standard 35 hour work weekAudience: Internal and ExternalApply By: April 14, 2023Job ID #: 307474Quick Apply
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