Administrative Assistant, Field Services - Jobs in Calgary, AB

Job Description

Current ENMAX employees are encouraged to apply through their internal Workday access.Posted: March 29, 2023Closing Date: April 5, 2023Position Type: PermanentUnion: CUPEPEOPLE. Thats the power behind ENMAX Corporation. As one of Albertas leading energy and utility providers, our employees are the strength and knowledge that continue to drive our success. At the ENMAX group of companies, we look for energy solutions for today, while knowing we have the power to provide for a better tomorrow.As the Administrative Assistant, Field Services for ENMAX Power, you will provideadministrative support to various leaders and the overall department.Major Responsibilities:

• Administer the offices of the Field Services Managers, Coordinators, and their departments in ENMAX Power Corp. Field Services.
• Coordinate day-to-day activities for assigned clients, oversee logistics for various meetings including conducting background research required for meetings, travel arrangements, manage calendar and email, screening for priority and filtering appropriately.
• Communicate directives on behalf of the Managers and Coordinators, provide follow-up to ensure service commitments and compliance measures are met.
• Manage the Purchase Order and Payment process including review, processing, and tracking of all current and incoming contracts and invoices for Field Services. Including general receiving as well as Phantom Warehouse receiving.
• Prepare monthly corporate credit card reconciliations and expense reports for the departments.
• Perform financial and budgetary reporting
• Establish, prepare, and update monthly status reports for the Leadership Teams.
• Manage the departments stationary needs, internal mail, and courier services.
• Planning of internal and/or external meetings; prepare agendas/working documents/minutes, arrange for catering, room set up and manage AV equipment requirements.
• Co-ordinate memberships, registrations and travel supports the on-boarding/off-boarding administration components for employees within the departments.
• Support Incident Management Team during activations of the Electrical Event Command Centre (E2C2) - Act as scribe during activations.
• Establish and maintain appropriate departmental files and records (electronic and paper).
• Setup Lane closures, Permits, Locates and Work Methods
• Other duties as required.

Education Required:

• High school and related post-secondary education

Qualifications & Experience:

• 6+ years’ administrative experience
• Proficient with MS Office Suite (Outlook, Word, PowerPoint, Excel, Visio)
• Experience with Maximo is required
• Experience with Adobe, Power BI, Workday Financials and InfoLink is considered an asset

Competencies:

• Able to conduct oneself professionally with various levels at ENMAX and external parties and maintain confidentiality with sensitive information.
• Excellent communication skills both written and oral; able to communicate effectively and confidently with all levels within the organization.
• Highly motivated and energetic, proactive problem-solving skills.
• Able to function in a fast-paced environment and adapt to changing priorities.

Did we mention the ENMAX AdvantageWe offer competitive compensation including a comprehensive flexible benefits program, non-downtown location that includes great building amenities such as free onsite fitness facility with programming geared to employees needs, onsite child care centre (upon availability, offered from our ENMAX Place location 141 – 50 Ave. SE), free parking and much more. If you share our values and would like to make a difference with your career, join the team and see where the ENMAX possibilities can take you.Salary: Administrative Assistant Level C/D (Current CUPE 2022 rates)$60,505.90 - $64,294.96- $68,084.02- $71,853.24- $75,642.29ENMAX Values – Safety, Integrity, Accountability, Service, Teamwork, Agility, InnovationLocation: 8820 - 52 St. S.E., Calgary, ABLocation: This role will be part of our hybrid (home and office) work force with office workspace located at ENMAX Place (141 - 50th Avenue SE, Calgary, AB). You will work from home on Mondays and Fridays and in the office on Tuesday, Wednesday, and Thursday.Note:

• We have changed the way we connect with our candidates. Initial interviews may be done virtually as well as parts of our on-boarding and job training may be completed remotely.
• If we can provide an accommodation or adjustment to make the process more accessible for you, please let us know. ENMAX welcomes all qualified applicants to apply and is committed to a safe and respectful workplace. It is our aim to have a workplace which is inclusive and values safety, diversity, personal integrity, respect for individual differences, and encourages ownership and accountability for our actions.
• Every ENMAX employee is responsible to take reasonable care to protect the health and safety of themselves, of all other workers, and of the public. Each employee must become familiar with safety procedures and rules applicable to their job and are required to follow them while working at ENMAX.
• Must be legal to work in Canada and requires the successful completion of a criminal background check. Two pieces of valid Government issued ID will be required.
• Two professional references will be requested.
• Education requirements for this position will be verified by a third party.

Please visit our careers page to learn more about other opportunities at ENMAX Corporation.Quick Apply

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