Project Coordinator - Jobs in Calgary, AB

Job Description

PBX Engineering is an electrical, systems, and software engineering firm in British Columbia & Alberta. We develop leading edge systems for municipal infrastructure, transportation, security, buildings, and industrial applications across Canada and the United States.The Vancouver office requires a qualified Project Coordinator to assist project managers in delivering projects in BC & Alberta.Position SummaryWorking closely with project managers and the Finance Team, the Project Coordinator will have direct responsibility for all activities in supporting the coordination and administration of timely and accurate project delivery. This will include the following:

• Contributing to proposals (fee estimates, work plans, etc.)
• Developing and tracking project budgets
• Developing and tracking project schedules
• Forecasting and coordinating internal and external project resources
• Liaising with Clients
• Coordinating contract documentation (POs, subcontracts, etc.)
• Preparing project administration documentation (invoicing, ECNs ,etc.)
• Tracking internal quality control documentation
• Preparing meeting minutes and contributing to project deliverables
• Assisting project managers with administrative functions and processes
• Providing support to senior leadership team including meetings, travel, and ad hoc requests
• Performing other related duties as assigned by the Directors

A successful candidate will help support and maintain the company’s large and diverse project portfolio, where opportunities for efficiencies will need to be identified and implemented to manage demands related to time and resources as the company grows and workload increases.We are looking for someone who shares our passion for high quality work and who is interested in contributing positively to our corporate culture.Qualifications – BaselineTo succeed in this position, you will possess the following attributes:

• Meticulous organization and time management skills
• A sharp eye for detail
• At least two years’ experience acting in a project coordinator or project management role involving:
• Schedule management
• Budget management
• Resource coordination
• Project administration
• Experience with executive coordination
• Strong work ethic and a self-motivated desire to get the job done
• Strong oral and written communication skills and ability to liaise effectively with diverse groups
• Experience with MS Project
• Strong computer skills including good working knowledge of the MS Office suite
• Ability to exercise sound judgement and discretion in setting priorities and dealing with confidential and sensitive issues
• Ability to work in a fast-paced, dynamic environment, where demands and deadlines shift frequently
• Effective interpersonal skills and a positive, professional attitude
• A sense of humor

Qualifications – DesirableWhile not essential, certain qualifications will set candidates apart. These include:

• Formal training in project management or related field
• Experience simultaneously coordinating/managing a large portfolio of small projects
• Experience within the consulting engineering or construction field
• Experience with Primavera
• Experience with Acumatica ERP
• Ability to simultaneously spin plates and juggle balls, dropping none

While relevant experience and expertise is certainly an asset, we are far more interested in finding the right person and are willing to train.Benefits & Other CompensationWe provide a comprehensive benefits package that promotes employee health and wellness which includes the following:

• Medical, Dental, & Vision Benefits, including long-term disability and life insurance
• Paid time off, including paid holidays, Sudden Illness, Injury & Childcare (SIIC) days
• A Maternity & Parental Leave Top Up Program
• Registered Retirement Savings Plan (RRSP) with company matching
• A Fitness & Wellness Incentive Program
• An Employee Assistance Program
• Annual bonus program based on company and personal performance

ApplicationsQualified applicants are encouraged to submit their resumes. Resumes will be accepted until position filled.About PBXPBX Engineering offers a challenging and rewarding environment. PBX employs innovative, critical thinkers who enjoy solving problems through creative and collaborative interaction. The selected candidate should be genuinely interested in participating in the mutually beneficial growth and technical development of a very strong and talented group of engineers and designers. Our diverse workload includes technical areas such as:

• Water and wastewater infrastructure including SCADA systems and Automation
• Power distribution systems including MV/HV substations, low voltage distribution, and grounding systems
• Intelligent Transportation Systems (ITS) including lighting design and traffic studies
• Security system design including CCTV, perimeter security, and access control platforms
• Building electrical systems including residential, commercial, and industrial facilities

We believe in supporting the long-term career development of our staff through a diverse and challenging workload, industry engagement, and internal and external training. We apply the same effort in fostering a positive social environment as we do in developing innovative and successful projects. We continuously strive to make our firm the kind of place where people want to stay – and our benefits package and approach to compensation are structured to support that goal.Job Types: Full-time, PermanentBenefits:

• Casual dress
• Company events
• Dental care
• Employee assistance program
• Extended health care
• Life insurance
• Paid time off
• RRSP match
• Vision care
• Wellness program

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Bonus pay
• Overtime pay

Education:

• Bachelors Degree (required)

Experience:

• budget and schedule management: 1 year (required)
• project coordinator: 2 years (required)
• executive coordination: 1 year (required)

Work Location: Hybrid remote in Calgary, AB T2P 1J9Quick Apply

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