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Administrative Assistant Stewart McKelvey in Charlottetown, PE 2 days ago - Jobs in Charlottetown, PE

Stewart McKelvey
Job LocationCharlottetown, PE
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

Come work with us!We are not your average law firm.At Stewart McKelvey, we think: forward in a typically traditional field to outperform the expectations of our clients - and our employees. Our team members are the force that drives our business toward a modern, diverse and innovative future.Our goal is not to replicate what we have, but to continue to invest in new talent who contribute their diverse perspectives, ideas and experiences. At Stewart McKelvey, you are welcome to bring your whole unique self to work.In return, we offer a culture that supports flexible work arrangements, mental and physical wellness and we provide a competitive compensation and benefits package. A few things we offer:

  • Flexible work arrangements for many positions, including work from home options
  • A generous vacation allowance, as well as two "flex days" per year
  • Top rate flexible health and dental plan
  • Group Retirement Plan with employer contribution matching
  • An annual wellness allowance, for a broad range of eligible expenses, such as fitness memberships and fees, fitness equipment, general health & wellness support, personal development courses, home office expenses
  • A "Dress for your Day" policy
  • Assistance for continuing education
  • Social events and staff retreats
  • A positive and fun work environment where we value inclusion and mutual respect
If this sounds like a work environment youd thrive in, you might be a great fit for our team!We are currently seeking an Administrative Assistant to join our team based in our Charlottetown, PEI office.Type of Position: Full-Time, PermanentClose Date: Monday, October 11, 2021What Youll Be DoingThe Administrative Assistant provides administrative support to our lawyers and legal assistants. You will assist the team with various overflow and administrative assignments and support the Firms "Service First" objectives.
  • Prepare a broad range of documents, general and confidential correspondence, including email and faxes from digital dictation, rough drafts, notes or verbal instructions;
  • Ensure high quality work product by proofreading all work for completeness, correct grammar, spelling, typographical and format errors;
  • Maintain accurate and up-to-date calendar of activities, meetings and various events to ensure no scheduling conflicts;
  • Schedule appointments, arranges meetings, coordinate travel arrangements, and process expense claims;
  • Serve as liaison between lawyers and external clients in a professional manner and with diplomacy;
  • Assist Legal Assistants with maintaining up-to-date files, including opening and closing files, and maintaining a bring forward system;
  • Light Finance related tasks such as processing time sheets, pulling pre-bills, performing conflict searches, processing new client matter forms, etc.;
  • Review, prioritize and route incoming mail; coordinate sending/receiving of faxes; compile data needed to draft replies to correspondence; compose and type routine replies as necessary;
  • Photocopying and binding as required;
  • Perform other administrative related duties as required; and,
  • Generally, at least 2 years experience in an administrative role is preferred.
Our Focus on InclusionWe believe that diversity and inclusion not only enhances the delivery of legal services to our clients, but contributes to a better workplace for our staff through the respected and valued input of diverse perspectives, ideas and experiences.It is our mission to promote diversity and inclusion throughout the firm, to support the diversity initiatives of our clients, and to encourage greater inclusion in our communities through sponsorships and support.Interested Candidates:For security purposes, applicants are asked to submit their resume, cover letter and any other accompanying application documents in PDF format.Interested candidates can apply here.We thank all applicants for their interest. However, only those selected for an interview will be contacted.Stewart McKelvey is committed to providing an inclusive workplace. During the recruitment process, applicants have the right to request an accommodation. Applicants invited to participate in an assessment process, such as an interview or testing, and who require accommodation should discuss their needs with the Recruiter.No agencies please.Quick Apply
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