Facility Administrator - Jobs in Edmonton

Job Description

Facilities AdministratorLocation: EdmontonContract: 12 months, with a view to extend.This position is an internal maintenance position and delivers safe efficient service to internal clients in the Edmonton buildings. * Has a professional approach with the team, this position is an extension of the WPS team. * The maintenance person must be familiar with REWS space standards, furniture and safety. * The maintenance person should be familiar with Teknion, Ergocentric, Herman Miller and Knoll products. * Performs furniture and maintenance to control costs and reliance on external service providers. * Maintenance in common areas is an important, as well as implementing processes such as regular audits of the standards for furniture, repairs and maintenance. * Uses provided maintenance checklists and schedules preventative maintenance to reduce service calls. * The maintenance person insures requests are being handled appropriately without needing to double check work being done, and/or being done correctly. Duties These are support roles for all locations within Edmonton and the surrounding areas to perform the following duties: 1. Conduct weekly moves within offices and coordinate moves to and from Manulife Place, Emerald Hills and the South Edmonton office. o Pre - move audit using a checklist. o Moves- Provide bins for packing, moves chair, nametag and picks up bins after the move is complete o Post- move audit of spaces. o South Edmonton Office- Submit tickets through building request system, fixes chairs and consoles. o Name tags to be interofficed to admin when required. 2. Completes checklists for off boards via Service Now tickets. o Contacting requester via email for items left behind. o Check space for furniture keys, hangers, chair. o Arrange for cleaning of space through the building cleaners. 3. Completes checklists for onboards via Service Now tickets o Check space for chair, hangers, furniture keys. o Arrange for cleaning of space through the building cleaners 4. Install DIRTT accessories (paper rail, picture hangers, coat hangers), hang personal framed items, swap DIRTT panels for whiteboards (WPS approval) as per Service Now. 5. Initial assessment of any Repair and Maintenance with regards to office space o Includes doors, furniture, fixtures, equipment appliances, lights, etc. o Repairing flooring, replacing bulbs in desks and special lighting on floors, adjusting doors and handles, faucets or calling in the vendor to make the repair or replacement is done o Repairing and painting walls in all areas as needed o Maintain and order misc equipment and supplies as required 6. New floor setups - Installing signage, first aid kits, AED #39;s and other tasks as per new floor checklist 7. Monthly Fire extinguisher checks in all space and coordinate yearly inspections with vendor. 8. Assistance with end of lease or construction of a floor in preparation as per checklist 9. Reconfiguring offices as per standard options (breakout to office (as approved by REWS, and office desk orientation flip) 10. Moving small appliances (microwave, toaster, kettle), 3 high cabinets and light weight furniture between buildings as required. If not possible coordinate with move vendor. 11. Delivering and ordering replacement keys from the mailroom. 12. Deploying ergonomic furniture as requested. Delivery of chairs, and modifications (monitor arms, install sit stand desks/removal of furniture) based on ergonomic reports. 13. Switching out key barrels on cabinet locks when required. 14. Assisting the mail room, print shop and central records as necessary for large tasks that require additional resources. 15. Assisting with volunteer activities (setting up tables and chairs for lobby events). 16. Service Now ticket management- Responding to tickets within 24 hours ( with notes in the tickets, closing and transferring ticket as required). 17. Archibus Space tool -Updating Archibus with chair requirements, office configurations, ergo items, keyboard tray, CPU holder, lamp, fan. 18. Performs monthly and quarterly preventative Maintenance as scheduled in Archibus Building Maintenance 19. Picks up, order supplies as needed with company credit card (paint, filters, Amazon, G amp;T, etc) 20. Maintain parkade storage and paper storage rooms within the Centre. Items should be inventoried, and inventory list maintained as supplies added or removed. 21. Escort Vendors as required . Obtain approval for restricted space. 22. Contacting Vendors as needed for chair cleaning, submitting building maintenance requests 23. South Edmonton Office (SEO)- action tickets as submitted weekly/bi-weekly through Service Now (fix chairs, install whiteboard/corkboards, chair organization, other items as required) 24. Emerald Hills- action tickets as submitted for this location 25. Other duties as assigned. Hours of Work An eight hour day is with a 30 minute unpaid break. Subject to approval, the hours are 7:30am to 4:00 pm. Variations to schedule may be required (move of large items/chairs to parkade storage before 7am) About PetroplanPetroplan is the trusted, specialist global Talent Solutions partner of choice for employers and professionals in the Energy sector. Since 1976, Petroplan has been here to help people like you make the most of the opportunities available and find the best fit for you as an individual.Over 10,000 placements in more than 55 countries for over 550 clients across 65 disciplines.In an industry where skilled and experienced professionals are increasingly sought after resource, we appreciate the true value of what you have to offer. What #39;s more, we understand that different things are important to different people in today #39;s world of work - it #39;s about making exactly the right connections for you as an individual.Our reputation for contractor and candidate care, understanding what makes you tick, and finding you the best match is second-to-none. We understand the industry inside-out and seek to understand YOU and your motivations in the same way. We take the time to evaluate your individual strengths, understand the most important things to you, and establish exactly what you #39;re looking for from your next role.