Health and Safety Coordinator/ Office Administrator - Jobs in Edmonton

Job Description

Health and Safety Coordinator/ Office AdministratorAbout GNEC:We are Consulting Engineers! Specializing in the key disciplines Roadway and Area Lighting, Traffic Engineering, Intelligent Transportation Systems, Utility and Telecom, and Building and Specialty Electrical, GNEC provides outstanding service with a culture of curiosity and innovation. Our team is comprised of professional engineers with backgrounds in electrical and civil engineering, designers, technicians, AutoCAD gurus and support personnel. GNEC is a wholly owned subsidiary of TWD Technologies Ltd – and we are growing. Together, we have 13 offices across Canada and service the needs of multiple industries. No two days are ever the same in our line of work and the opportunities for growth, development, and exciting new adventures are endless.TWD is currently seeking a Health and Safety Coordinator/ Office Administrator in Edmonton, AB.As a Office Admin and Health and Safety Coordinator, reporting to the General Manager, you will assist with the day-to-day operations of the office and be responsible for HSE. You will be armed with a “can do” attitude, you strive to provide value driven solutions to the needs of all members of the organization. You have an outgoing personality and work hard to build relationships with co-workers both in person and virtually. If you have a background in both General Office Administration and Occupational Health and Safety, this might be the perfect role for you! We are looking for a highly motivated individual to join our Sherwood Park team in a blended role of Health and Safety Coordinator/ Office Administrator.Job Responsibilities: Health and Safety

• Develop, implement and maintain Health and Safety related policies and procedures to comply with Industry Standards, Provincial Government Legislation and third party regulatory boards and memberships as required
• Conduct annual audits of the Alberta Health and Safety Program in accordance with COR requirements, create post audit action plan and implement corrective actions
• Conduct annual reviews of the Health and Safety Program for other non-certified jurisdictions, create post review action plans and implement corrective actions
• Facilitate onboarding and new employee Health and Safety Orientations for Western Canada staff
• Maintain employee Health and Safety Training records and certifications
• Conduct Health and Safety Meetings with all Western Office Staff in accordance with company requirements; conduct Joint Health and Safety Committee meetings for GNEC offices in accordance with company policy
• Ensure inspections are being conducted as per company policy including office needs (ie, fire drill, fire extinguisher recertification)
• Maintain incident reporting and tracking and conduct incident investigations and report to the appropriate authorities as required
• Develop and communicate project specific safety plans for clients as required
• Maintain ISNetworld Accounts for GNEC/ TWD,and ensure stats update on a monthly basis.
• Complete safety requirements for proposals and bids as required
• Collect relative safety documentation from employees, review and make recommendations for improvement, file and maintain records as required
• Maintain the Emergency Response Plan for Western Canada’s offices
• Stay abreast on compliance with Provincial Legislation for Western Canada as well as Industry Standards, make edits to the Health and Safety Program as required
• Support safety improvement program
• Other duties as required

General Office Administration

• Professionally greet all visitors and notify employees of clients’ arrivals as needed
• General office and staff support (could include some project admin, ie printing, formatting documents and sending hours summaries to clients)
• Answer and respond to all incoming telephone calls and route as necessary
• Coordinate and assist with workplace security including issuing and retrieving security codes and keys, maintaining the visitor log, etc.
• Receiving and distributing mail – sending outgoing mail, couriers and parcels, pick up mail from the mailbox.
• Make reservations for lunch meetings, and order food and other essentials for meetings within the office
• Maintaining cleanliness of communal areas (kitchen, board room, spare offices, storage and reception area
• Purchasing office supplies (Kitchen/washroom/ cleaning supplies – this is typically once a month)
• Assist and coordinate with IT services/ and HR out of head office for new hire equipment requirements and setup
• Manager and oversee office services including:
  • Landlord / Property Manager
  • Telus security / building access/ keys
  • Janitorial
  • Shredder
  • Printer
  • Trades / Maintenance for office
  • Office drinking water supplier
• Other duties as assigned

Qualifications:

• Degree or diploma in a related field plus 3 years of related experience
• Peer Auditor status with ACSA is required
• HSA or NCSO designation is preferred
• First Aid certification (standard or emergency) is required
• Strong knowledge of applicable employment and health and safety legislation
• Ability to read and interpret legislation
• Ability to interpret and implement company policies and procedures
• Ability to effectively communicate both verbally and in writing
• Ability to prioritize and manage multitask with demonstrated time management skills
• Ability to work individually as well as part of a team; comfortable working with minimal supervision and connecting with other team members across the country in virtual formats
• High flexibility with strong interpersonal skills that allow one to work effectively in a diverse environment
• High level of integrity and work ethic
• Proficient in Microsoft and data entry system

If you would like to apply for this position, respond directly to this ad for consideration. Though we thank all applicants that apply for this role, only those selected for an interview will be contacted. We embrace diversity and are committed to creating an inclusive environment for everyone. We are an equal opportunity employer and welcome all qualified applicants. If you require accommodation at any time throughout the recruitment process, please contact our Human Resources Team.Powered by JazzHR