Manager, Records and Accessibility/Deputy Clerk - Jobs in Essex

Job Description

Manager, Records and Accessibility/Deputy ClerkDepartment: Legislativeamp; Community ServicesLocation: Essex, OntarioPosition type:Permanent, Full Time (40 hrs./week)Posting #: COE-21-24Opening Date: June 6, 2024Closing Date: June 23, 2024Who We Are:The Corporation of the County of Essex is an upper-tier municipal government, providing programs and services to a population of approximately 193,000 within the County and some shared services to approximately 422,000 within the Windsor- Essex region.The County of Essex is Canada’s warmest and southernmost County, surrounded on three sides by water and blessed with unrivalled opportunities for boating, fishing, cycling, golfing and other recreational pursuits. One of Ontario’s best-kept secrets, the County offers an affordable mix of urban and rural living with easy access to world-class amenities and schools. We are located next to the urban center of Windsor and just minutes from downtown Detroit. The County offers a competitive total rewards package including generous benefits and participation in the OMERS pension plan. In a Nutshell:The Deputy Clerk supports the statutory duties of the Clerk as defined by the Municipal Act, 2001 and other relevant legislation. This role involves managing daily operations and responsibilities in several key areas:

• Legislative Compliance, Council and Committee Coordination/Support
• Accessibility Coordination
• Records and Information Management Program Coordination
• Administrative Liaison

Day in the Life:Legislative Compliance

1. Assists with statutory and legislative responsibilities, ensuring compliance with various acts such as the Municipal Act 2001 and the Accessibility for Ontarians with Disabilities Act
2. Drafts by-laws and resolutions, prepares correspondence on legislation and executes documents as a Commissioner of Oaths
3. Researches legislation, policies, and programs to support policy and program development
4. Assists with Municipal Elections, property disposition and acquisition, and other legal processes in the absence of the Clerk

Council and Committee Coordinator/Support

1. Attends Council meetings, records minutes, and ensures meeting procedures are followed
2. Coordinates technology for meetings, prepares agendas, and reviews meeting minutes
3. Works closely with Council members, supporting and ensuring legislative compliance
4. Participates in local and provincial clerks’ associations to consult and collaborate on policy matters

Accessibility Coordinator

1. Provide accessibility leadership and expertise in accessibility matters, prepare agendas and reports for the ECAAC, and coordinate ECAAC initiatives
2. Prepares mandatory Ministry Accessibility Compliance Reports and monitors corporate compliance with accessibility legislation
3. Develop and implement accessibility policies and training programs, and coordinate policy reviews
4. Liaises with local Accessibility Coordinators, coordinates events, and organizes outings for the ECAAC

Records and Information Management Program Coordinator

1. Guides the administration of the records management program, including policy development and compliance monitoring
2. Monitors the retention schedule, oversees the destruction of records, and reviews access permissions
3. Analyzes RIM audit reports, adjusts policies as needed, and prepares reports for Council and senior leadership
4. Liaise with departments to ensure RIM procedures support business efficiency and participate in peer groups

Administrative Liaison

1. Participates in departmental budget development, monitors expenditures, and prepares the ECAAC annual budget
2. Serves as an alternate Liaison Officer in emergency operations and participates in Senior Leadership Team meetings
3. Supervises administrative staff, provides training on County operations, and assists with recruitment
4. Oversees procurement activities, engages with vendors, and has signing authority for purchases and invoices

What We Are Looking For:

• Post-secondary diploma or degree in Public Administration, Political Science, Business, Communications, Information Technology, Computer Science, or a related field.
• Progress towards or completion of certifications like Accredited Municipal Professional (AMP), Certified Municipal Officer (CMO), or Accredited Ontario Municipal Clerk (AOMC), and certifications from ICRM or ARMA.
• Diploma in Municipal Administration (recommended) from the Association of Municipal Managers, Clerks and Treasurers of Ontario.
• Minimum of three years in municipal government, particularly within Legislative Services/Clerk #39;s Department. Experience with Councils, Boards, Committees, or similar public bodies is preferred. Supervisory experience in similar settings.
• Familiar with the Municipal Act 2001, Municipal Freedom of Information and Protection of Privacy Act, Elections Act, Accessibility for Ontarians with Disabilities Act, and Planning Act. Ability to make informed decisions based on applicable legislation.
• Proficient in MS Office, Adobe Pro, and content management systems, and adaptable to new technologies.
• Strong research abilities and exceptional verbal and written communication skills.
• Valid Ontario Classquot;G quot; driver #39;s license and reliable vehicle for corporate business use.

What We Are Offering:A starting salary of $110,755 is just the beginning. The benefit package is second to none and the defined benefit plan of the Ontario Municipal Employees Retirement System (O.M.E.R.S) is a pension system sought by many.Application Process:Qualified applicants are invited to apply online at the Career Opportunities section of our website at www.countyofessex.ca by the posting deadline. Due to the volume of applicants, only selected applicants will be contacted.The County of Essex embraces diversity and inclusion in our workforce and workplace. We are committed to building inclusive teams and an equitable environment for people to be themselves. We encourage applications from all qualified candidates and will accommodate needs under human rights legislation throughout all stages of the recruitment and selection process. Please let us know of any accommodations through hr@countyofessex.ca. Information received relating to accommodation will be addressed confidentially. This information can be made available in alternate formats upon request.Personal information is collected in accordance with the Municipal Freedom of Information and Protection of Privacy Act and will be used for the purpose of this employment opportunity only.Powered by JazzHR