2223-43 - 1.0 FTE Permanent Purchaser - Education Centre - CUPE and External - Jobs in Fort Frances, ON

Job Description

Posting Number: 2223-43 Date: September 9, 2022To: Members of CUPE and External ApplicantsPosition: 1.0 FTE – PurchaserAnticipated Start Date: October 1, 2022 AttachedLocation: Education CentreHours of work: 35 hours per weekRate of pay: $30.43 per hourApplications from CUPE members will be considered in the following order:1. Permanent full-time and part-time members2. Casual staff with the qualifications, skills and abilities for the position andexternal applicantsApply in writing referencing the posting number. Include your cover letter, resume, documentation of credentials, non-teaching application form and Reference Authorization Form including two references (one of which must be from acurrent or recent supervisor) to:Human Resources DepartmentRainy River District School Board522 Second Street EastFort Frances, ON P9A 1N4Fax: (807) 274-1950Email: humanresources@rrdsb.comAccommodation in the recruitment process is available upon request for applicants with disabilities.For further clarification or questions please contactMeghan Cox, Superintendent of Business (807) 274-9855 ext. 4991Closing Date: Monday, September 19, 2022 at 4:00 PMRainy River District School BoardJob DescriptionJob Title: PurchaserDepartment: Business OfficeEmployee Group: CUPESupervisor: Meghan Cox, Superintendent of BusinessDate Reviewed: September 9, 2022FTE: 1.0 FTESalary: As per Current Collective Agreement – PurchaserPosition Summary:The Purchaser is responsible for the cost-effective procurement of goods/services at anacceptable level of quality while supporting the activities of the Board either directly or throughassisting other board staff in their purchasing decisions to maintain the compliance of the publicpurchasing process.Necessary Qualifications:• Certified Professional Purchaser accreditation and/or College diploma inbusiness/accounting/purchasing preferred, or an equivalent combination ofqualifications and experience.

• Proficiency in computer software programs for word processing, spreadsheets, email,

internet and accounting packages

• Excellent analytical skills-collecting, comparing and relating data from different sources;

identifying issues; anticipating problems

• Ability to deal with tact and sound judgment in oral and written communications with staff

and the public. Excellent interpersonal skills are required.

• Ability to organize and complete work assignments with minimal supervision while

managing numerous deadlines and competing priorities.Position Duties and Responsibilities:• Provides guidance and assistance to staff in all aspects of purchasing.

• Ensures that all purchasing is in compliance with regulations and law related to purchasing

practices and in accordance with Board policies/procedures.

• Prepares technical specifications for procurement documents, including terms and

conditions and evaluation criteria.

• Prepares and develops bid documents and supplier bid lists to obtain competitive

quotations on goods and services.

• Promotes the purchasing role as an effective resource for addressing supply

management issues.

• Analyzes current procurement activities and recommends improvement through more

efficient procurement methods, quantity discounts, standardization, value analysis andcooperative purchasing.

• Reviews tenders and purchase award documentation with respect to quality, suitability,

delivery and pricing.

• Responsible for awarding a contract with consensus from procurement authority.
• Prepares and maintains accurate records and documentation on all solicitations,

responses, purchases, contracts, correspondence and related follow-up.

• Promotes and develops contact and liaison with the external supplier community and

school board.

• Collects and reports statistics to measure commodity and/or supplier performance.
• Coordinates and resolves problems with end user departments and suppliers.
• Interact with budget managers/principals for controlled distribution of purchase orders

system wide, and to receive and encumber these purchase orders into the accountingsystem.

• Review purchase order claims and contracts for conformance to board policy.
• Collate purchase orders for materials, goods, supplies.
• Ensure invoices are sent to accounts payable for payment.
• Review procurement request forms and prepare appropriate procurement documents
• Arrange for disposal of surplus materials.
• Involved in cross-training with Business Office employees to facilitate coverage of core

business functions as necessary.

• Perform any other duties as assigned.

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