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Administrative Assistant - Jobs in Fort Frances, ON

FIREFLY
Job LocationFort Frances, ON
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

FIREFLY is seeking a full time Administrative Assistant to support our team, working from our Fort Frances office. The successful candidate will be responsible for providing clerical and administrative support to program staff and Clinical Managers.Key Job Functions

  • Provide clerical and administrative support to FIREFLY programs as directed.
  • Perform reception duties including but not limited to scheduling appointments, conference calls, maintaining schedule boards, screening incoming calls, taking messages and re-directing crisis calls to the appropriate individual, service or agency.
  • Attend Unit meetings for the purpose of minute taking and production of same
  • Sort and deliver incoming/outgoing mail and maintain an adequate stock of necessary office supplies
  • Maintenance, meter reading and troubleshooting for all copiers, fax machines, postage meters, etc.
  • Assist with the preparation for Agency events as required including shopping for snacks, office supplies, and monitoring of gift cards/receipts
  • Participate in the Administrative Assistant Community of Practice
  • Attend meetings and training as required
Education/Experience/Skills/Knowledge Required:
  • College Diploma in Business Administration or equivalent combination of education and experience is required
  • Good working knowledge of the Microsoft Office Suite is required
  • Experience working with EMHware is an asset
  • 3-5 years experience providing administrative assistant support in a fast paced office setting is preferred
  • Excellent organizational skills and the ability to work independently are required
  • Excellent verbal and written communication skills with the ability to prioritize workload is required
  • Must be able to maintain confidentiality
Conditions of Employment:
  • The ability to manage a reasonable workload; effective priority-setting and follow-up
  • Role model the vision and values of the Agency
  • Value the concept of teamwork and ability to work independently
  • Ability to deal with conflict, mediate and problem solve
  • Quality of work to meet or exceed Agency specifications
  • Current Criminal Reference check that is free of any offenses
  • Must respect and actively promote health and safety policies of the Agency
Benefits of working at FIREFLY:
  • Pension Plan (Healthcare of Ontario Pension Plan HOOPP)
  • Vacation entitlement starting at 4 weeks per year
  • Paid sick leave accrued monthly up to a maximum of 30 days
  • Wellness Days (3 total per fiscal year)
  • Community Service and Cultural Days (3 total per fiscal year)
  • Excellent benefit plan with coverage including health, dental, vision, life insurance and critical illness with 100% of the premiums paid by FIREFLY
  • Short and long term disability coverage
  • Professional development opportunities
  • A supportive team and great workplace culture
Position open until filled.Quick Apply
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