Facility Administrator (Quotes & Billing) - Jobs in Fort McMurray, AB

Job Description

LaPrairie Crane, a member of LaPrairie Group of Companies, is one of Canada’s largest independent mobile-crane companies with fleet capabilities ranging from 5 – 600 tons, including all terrain, boom truck, carry deck, crawler, hydraulic truck, rough terrain, and tower cranes.LaPrairie Crane is currently looking for a full-time Facility Administrator (Quotes & Billing) to join its team in Fort McMurray, Alberta. This is a fixed-term 18-month position supporting maternity leave coverage.The ideal candidate is enthusiastic, organized, adaptable and enjoys working in a fast-paced and multi-tasking environment.*Job Summary*:Prepares accurate quotes for pricing and builds estimates for Crane operation by gathering information material and job costing under the direction of our Regional Manager / Review of Time entries from Crane Operators /Mechanics/Labourers.*Responsibilities*Quotes/Billing

• Assist in dispatching jobs under the direction of Regional Manager.
• Creating quotes for crane services in the Wood Buffalo region and our branch locations – AB/SK
• Provide pricing & quote accuracy information to customers and request of purchase orders
• Creating job numbers for Crane Operators/Managers
• Approval of Billing under the direction of Regional Manager- through weekly conference calls
• Sending Priced Field Orders to Customers for signature verification
• Submit priced field Orders to the accounting department for invoicing
• Daily review / processing and electronic filing of data
• Perform Intercompany recharges for mechanical work done on third party equipment.
• Attend conference meetings for AM Review of bi-weekly billing
• Maintain Customer relations
• Create and maintain Excel spreadsheet for cost estimates for Cranes
• Produce monthly crane rentals/bare rentals/Crane mat rentals reports

Time keeping

• Reviews total hours worked by employees submitted on a daily – checking for accuracy and punctuality
• Assists processing of personnel documentation for new hires
• Reviews with regional manager for approval and sends to Payroll for processing- weekly basis.
• New hire information collection and transmittal to Human Resources Department

• Updating and maintaining personnel files

Other

• Administration duties, including handling phone calls, mail, filing, organizing office supplies
• Prepare and complete packages for delivery outbound or inbound shipments – load/pack/wrap/label/ship
• Responsible for any other work projects or tasks directed by Managers or other authorized personnel

*Required Skills*

• Office Administration Diploma, or equivalent, is a definite asset
• Mid-level administrative experience is an asset, but training will be provided to a recently graduated and qualified candidate
• Intermediate or advanced knowledge of Microsoft Outlook, Word, Excel and Access

• Previous experience working with in-house, business system programs or accounting are assets
• Timely and accurate data entry
• Strong working knowledge of Maximo Software for CNRL shutdown would be an asset

• Superior written and verbal communication skills
• Excellent organization and time-management capabilities
• Maturity and discretion when dealing with confidential information and sensitive inquiries
• Ability to adapt quickly to changing business needs of busy office environment
• Accounts receivable and Accounts payable-strongly preferred
• An enthusiastic, positive outlook and willingness to learn

*Candidates with AP/AR experience are strongly preferred*Job Type: Full-timeQuick Apply

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