Administrative Assistant - Jobs in Guelph, ON

Job Description

About Our Organization:When you join the City of Guelph, you join a team of 2000 full and part-time employees who deliver services the community relies on every day. Together, we are bringing to life Guelph’s vision of an inclusive, connected, and prosperous city where we look after each other and our environment.As a regional top employer, the City of Guelph values its employees and offers competitive salaries, excellent benefit packages, opportunities for professional development, a healthy work-life balance, and many roles with flexible work options. Our corporate values are integrity, service, inclusion, wellness, and learning. Guelph is consistently ranked as one of the best places in Canada to live, work, and play—all good reasons to consider a career in this beautiful city.Job Summary:Resumes are being accepted for a temporary position of Administrative Assistant within the Smart Cities Office. This position will perform a variety of highly responsible and confidential and complex administrative duties primarily in support of the Smart Cities Office’s two flagship initiatives, Our Food Future and COIL (Circular Opportunity Innovation Launchpad), that are working to grow the circular economy across Guelph, Wellington County and beyond.Reporting to the Executive Director, Smart Cities the successful candidate will have excellent organizational skills with a focus on quality customer service. Guided by the goals and objectives of the City of Guelph Strategic Plan and committed to the Corporate Values of integrity, service, inclusion, wellness and learning, the candidate will aid in the achievement of the Vision for an inclusive, connected and prosperous city. In addition, the successful candidate will have the opportunity to work with dozens of regional public, private and not-for-profit stakeholders and contribute to innovative projects aimed at addressing food insecurity, supporting circular business innovation and reimagining waste as a resource.Your role

• Provide administrative support to the Smart Cities Office, including but not exclusively the Our Food Future and COIL (Circular Opportunity Innovation Launchpad) initiatives.
• Provide administrative support (e.g. word processing, Excel, PowerPoint, data entry, distribution of information and record keeping) including the handling of sensitive and confidential matters.
• Provide excellent and timely citizen first customer service to both external and internal customers, via telephone, e-mail, website and in-person per policy and procedures.
• Independently and appropriately direct internal/public requests for departmental service. Anticipate and identify emerging issues and challenges.
• Preparation of letters and documents.
• Calendar management and organization of communications; tracking inquiries and complaints.
• Administrative Assistant Page 2 of 3
• Printing, scanning, photocopying and coordination of documents.
• Monitor and order office supplies including printer supplies and repairs including picking up of supplies as required.
• Light website updates and maintenance.
• Collect, process, respond, and distribute the mail.
• Coordinate special events, registrations and travel arrangements.
• Data entry of financial transactions.
• Complete special projects and other duties as assigned.

Qualifications

• Considerable experience related to the duties listed above, normally acquired through the completion of a post-secondary degree, diploma or certificate in Business Administration, Office Administration or a related discipline and considerable experience providing administrative support to senior management in a public or private sector environment and customer service in person and on the phone. Candidates with an equivalent education and experience may be considered.
• Excellent customer service skills with the ability to deal with the internal and external contacts in a courteous and efficient manner.
• Excellent organizational and problem solving skills with the ability to manage multiple tasks and priorities in a demanding environment.
• A team-oriented person with demonstrable initiative and strong attention to detail.
• Excellent communications skills (both oral and written) with the ability to communicate with all levels of staff, stakeholders and the general public.
• Ability to maintain strict confidentiality and integrity.
• Advanced skills in Microsoft Office (Word, Excel, PowerPoint and Outlook).
• Experience providing senior administrative support to a senior manager in a municipal environment is preferred.

Rate$27.25 - $34.08 per hourHow to applyQualified applicants are invited to apply using our online application system by Friday, September 16, 2022. Please note all applicants must complete the online questionnaire specific to this position at the time they submit their resume and cover letter in order to be considered. Proof of qualifications will be requested at the interview stage.The City of Guelph is an equal opportunity employer that values diversity in the workplace. We are therefore happy to accommodate any individual needs in keeping with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act. If you require an accommodation in order to participate in the hiring process, please contact us to make your needs known in advance.Personal information collected through the recruitment process will be used solely to determine eligibility for employment. We thank all candidates in advance; however, only those being considered for an interview will be contacted.Quick Apply

• Terms & Conditions
• New Privacy
• Privacy Center
• Accessibility

For Job Seekers

• Browse Jobs
• Advanced Job Search
• Emplois Quebec

For Employers

• Post a Job
• SimplyHired OnDemand

Stay Connected