Events & Outreach Coordinator - Jobs in Guelph, ON

Job Description

Job descriptionUnder the direction of the Executive Director, the Events & Outreach Coordinator will support the effective coordination, delivery and facilitation of our core events and winter/spring fundraising directives serving communities throughout Guelph/Wellington/Dufferin.We require a experienced event management professional to manage the coordination of a virtual and in-person (combo) event this spring, while also contributing to marketing, stakeholder outreach and administrative responsibilities.This is a fixed-term contract position made possible through grant funding.Specific Tasks & Responsibilities:

• Lead the co-ordination and delivery of our core job fair event, scheduled for spring 2022
• Manage employer recruitment for event, including: Eventbrite registrations, phone calls, Zoom meetings, emails
• Manage marketing for the event in conjunction with the needs and guidelines of involved partners
• Attend local events and meetings to promote CEC initiatives
• Assist staff with preparations and promotions for upcoming events
• Contact employers throughout the region to secure registrations
• Prepare and distribute media releases to support upcoming events
• Prepare promotional materials, documents, reports and presentations
• Prepare teacher, student and parent resources for upcoming career & employment events
• Provide day-of-event leadership in both face to face and virtual capacities
• Research and create content for newsletter and social media
• Summarize program and event feedback
• Book site visits with local employers to capture images and video for promotional purposes (Guelph)
• Create presentations and slideshows for upcoming events
• Connect with past and current stakeholders to solicit interest in upcoming events and programs
• Contribute to grant reports, tracking of deliverables, tracking of SMART goals and writing new grant applications

• Contribute innovative ideas for fund development and stakeholder engagement

Qualifications

• Event management experience both face to face and virtual would be an asset
• Experience with at least one major virtual event platform would be an asset
• Experience with Eventbrite would be an asset
• Good verbal and written communication skills
• Experience making cold calls and also calling warm leads
• Proficient in Microsoft office suite
• Demonstrated ability to act as a professional representative or our organization at all times
• Public speaking skills/confidence would be an asset
• Experience with workshop facilitation or other program delivery would be an asset
• Ability to create design items in Canva would be an asset
• Social media knowledge and skills would be an asset
• Some experience in scheduling, event planning would be an asset

Please read carefully:

• Position is currently based from your virtual home office, but travel within the area for meetings and site-visits will be necessary
• Regular work day is Mon-Fri 9:00am – 4:30pm
• You must have your own transportation
• Vaccination policy will be in effect

Reference ID: CEC-OTF03-2022Contract length: 5 monthsApplication deadline: 2022-01-07Expected start date: 2022-01-03Job Types: Full-time, Fixed term contractSalary: $18.50-$21.50 per hourSchedule:

• Monday to Friday
• No weekends

Experience:

• event planning: 1 year (required)

Work remotely:

• Yes

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