Site Administrator - Jobs in Jansen, SK

Job Description

Site Administrator KDM Constructors is a construction and maintenance company created in partnership with three Saskatchewan First Nation Communities. Our company is able to reinforce the trusted relationships individually built by each community to progress forward as a collective.PositionReporting to the Project Manager, the Site Administrator will be responsible for daily administration to support all activities on site as well as general office administration tasks.This job will be physically located on the BHP Jansen site. Office hours are Monday-Friday and consistent of an 10-hour workday.The BHP Jansen, SK Mine Site (10 minutes South of Leroy, SK).This job is located in an office setting at a desk.Job Duties· Promote a healthy and positive safe working environment for the project by showing effective leadership and participation in safety related matters.· Administer multiple work package instructions – Start jobs and set up related cost codes upon Client’s approval, receive and distribute communication from the client to the relevant parties.· Review PM approved timesheets and then approve timesheets in Aimsio; problem solve employee payroll issues that may arise from time to time.· Complete payroll and contractor hours and audit.· Creating LEMs (Labor, Equipment and Materials) and daily activity reports for the client.· Upload client signed LMEs to Aimsio.· Track cost of subcontractors in Accrual tracking sheet if required.· Request, track, and ensure proper approvals are in place from the client.· Verify and approve vendor invoices against issued purchase orders in Timberscan and route to the PM when there are issues, PO increase required. PM is also to approve all NR, HD invoices and subcontractors’ invoices that do not have signed timesheets.· Receive billable invoices in Aimsio and charge on LME.· Submit invoices in a timely matter using Aimsio.· Ensure new hires have completed their employee hire packages accordingly, liaise with the Corporate HR Team. This includes proper termination of employees.· Maintaining the Site filing system and site records as required including contractual documents, sub trade contract files and are saved on company server.· Follow job close out procedures.· Assist where necessary in taking minutes during weekly internal meetings – ensure actions are tasked and followed up with.· General office supplies management.· Complete month reporting that is required from project controlsQualificationsThe successful candidate will have;

• High School Diploma required, diploma in Office Administration is an asset.

• Excellent time management skills, ability to meet deadlines in a fast-paced Construction Industry and work with minimal supervision.

• Excellent communication skills are required, verbal and written.

• Excellent Microsoft Word and Excel experience are required.

• Knowledge of workplace safety rules, instructions, and policies.

• Must demonstrate the following personal attributes; honest and trustworthy, respectful, flexible, and have sound work ethics.

• Experience working in a construction field would be an asset.

Total CompensationWith this opportunity, a competitive Total Compensation Package, including fair and equitable wages and a comprehensive group benefit plan will be offered.The start date is as soon as the successful candidate is available. Please include in your cover letter why you are interested in the job and which skills, experience, and/or education make you an excellent candidate for KDM Constructors.We thank all applicants for their interest; however only those candidates with cover letters and resumes who fit the needs of the company will be contacted.Closing DateOpen until suitable candidate has been hired.Contract length: 12 monthsApplication deadline: 2022-02-01Job Types: Full-time, Fixed term contractSalary: $20.00-$27.00 per hourBenefits:

• Dental care
• Vision care

Schedule:

• 10 hour shift

Experience:

• administrative assistant: 1 year (preferred)
• receptionist: 1 year (preferred)

Work remotely:

• No

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