Assistant – Document Support - Jobs in Montréal, Québec, Canada, H1B

Job Description

Assistant – Document SupportA leader in business law in Canada, our client is a top-tier firm advising Canadian business leaders as well as U.S. and international clients with interests in Canada. As part of its operations, the firm is seeking a meticulous and organized individual to provide essential support in the production and management of legal and administrative documents.What is in it for you:• Competitive salary: Between $54.000 and $75.000 per year.• Permanent, full-time position: 35 hours per week.• Flexible schedule: Monday to Friday, with possible work hours from 8:30 am to 4:30 pm or 9:00 am to 5:00 pm.• Hybrid work model: 3 days in the office and 2 days remote. Wednesdays are mandatory in the office, with the flexibility to choose the other two in-office days.• Comprehensive benefits plan: Coverage includes dental care, vision care, and mental health support up to $3,000, with full family coverage paid by the employer.• Wellness program: Reimbursement of up to $750 for home office equipment (headphones, Apple Watch, etc.).• Trainingamp; development: Annual reimbursement of $700 for professional development, plus in-person training four days per week.• Retirement savings plan (RRSP): 2% employer contribution after one year of service.• Vacation: 4 weeks of paid leave from the start, prorated based on the months worked.Responsibilities:• Proofread and verify documents for formatting, spelling, and grammar in both official languages.• Produce, format, edit, redact, convert, compile, and print various documents (procedures, reports, PowerPoint presentations, organizational charts, Excel spreadsheets, graphs, PDFs, etc.).• Create complex and high-volume legal or other documents via transcription or scanning.• Print and compile various documents for court submissions.• Conduct information searches (Plumitif, SEDAR, CANLII, Business Registries).• Provide reformatting solutions and advice on document presentation following the firm #39;s high standards.• Maintain communication with various stakeholders regarding document production and requirements.• Ensure high-quality and timely work, including any other related tasks.What you will need to succeed:• Bilingual in French and English, both written and spoken, to support a national and international clientele.• Excellent written and verbal communication skills.• Advanced knowledge of Microsoft Office Suite (Word, Excel, Adobe Acrobat, PowerPoint).• Strong organizational skills, attention to detail, and solid proofreading abilities.• Ability to learn quickly and maintain up-to-date expertise.• High level of autonomy, flexibility, versatility, and ability to work under pressure.• Excellent customer service skills.• Team spirit and strong interpersonal skills.Why Recruit ActionRecruit Action (agency permit: AP-2000003) provides recruitment services through quality support and a personalized approach to job seekers and businesses. Only candidates who match hiring criteria will be contacted.# OSL270225