Administrative Assistant to a Superintendent - 100%, Regular - Jobs in Nepean, ON

Job Description

We are seeking a dynamic, committed administrative professional to join our team:Administrative Assistant to a SuperintendentWork Location: OCDSB Administration Building, 133 Greenbank Road, NepeanNature of Position: Regular/Continuing, Full-time, 35 hours per week, 12 month work yearSalary range: $51,900 to $66,941 per annum (Union Exempt, Level 7)The Administrative Assistant provides confidential and professional administrative support to the Superintendent of Instruction (who is a member of the district’s senior management team).The Assistant undertakes a broad range of administrative activities to ensure the effective day to day operations of the office, including coordinating work flow, providing updates on all current and emerging issues of importance; maintaining schedules and calendaring system; gathering data from various sources, preparing correspondence, reports and agendas; coordinating meetings and taking minutes; communicating with a variety of contacts, both internal and external on a daily basis; and performs other administrative functions.Candidate Profile :Community college diploma in Executive Office Administration, and 5 to 6 years related experience in progressively responsible administrative positions. (An equivalent combination of experience and education may also be considered).Familiarity with the school district’s organizational structure, programs, policies and procedures.Confident and creative problem solver, able to triage and redirect requests as appropriate, and provide solutions.Client service oriented professional, who works effectively both alone and as part of a team.Demonstrates advanced interpersonal and communication skills, both verbally and in writing, with diverse internal and external audiences.Excellent written skills for drafting correspondence, memos and reports.Tact, diplomacy and discretion in handling delicate and highly confidential matters.Advanced proficiency in software applications, including Google and MS Office applications.Excellent listening skills, and demonstrates empathy, judgement, initiative, responsibility and common sense.Highly organized and ensures timely completion of multiple tasks and priorities.Working knowledge of the Education Act, various regulations, collective agreements, and of the Ontario public education system in general, would be an asset.Application Process:The Ottawa-Carleton District School Board uses Apply to Education (ATE) to manage applications for all job competitions. All applicants have an Apply to Education Account in order to apply to the posting. OCDSB employees may apply to this job posting using their existing ATE account. Log in at ocdsb.simplication.com.External applicants that do not have an existing ATE account, will be asked to create one at https://ocdsb.simplication.com Choose ECE, EA & Support Staff as the job category from the drop-down. Once you have set up your account, you can search for the job and then apply to the posting. You must upload a resume and covering letter which outlines your qualifications and suitability for the this position.Applications will be considered in accordance with the Union Exempt Employee Handbook.The Ottawa-Carleton District School is committed to building diverse, equitable, inclusive, and accessible working environments and is committed to achieving equity for all students and staff.We welcome those who would contribute to the further diversification of staff, including, but not limited to, women, racialized persons, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity to apply.Personal information iscollected pursuant to the Education Act and will be used to determine theeligibility for employment with the OCDSB. Questions about this collectionshould be directed to the Manager, Human Resources, 133 Greenbank Road, Nepean,Ontario K2H 6L3Quick Apply

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