Administrative Coordinator - Jobs in North Vancouver, BC

Job Description

Job Summary:Come work as an Administrative Support Coordinator with Vancouver Coastal Health (VCH)!Vancouver Coastal Health is looking for an Administrative Support Coordinator to join the Population health and Chronic Disease Administration team in North Vancouver, BC. Apply today to join our team!As an Administrative Support Coordinator with Vancouver Coastal Health you will:

• Work in a team-based environment in conjunction with the Managers, Program Supervisor and clerical staff to coordinate the clerical and administrative operations of Community & Family Health including supervising the work activities of designated staff.
• Duties include:
  • participating in the planning and coordination of clerical and administrative activities/services,
  • assisting the Program Managers and Program Supervisor with administrative activities and optimal use of resources,
  • coordinating clerical staffing and scheduling activities,
  • developing and instructing staff in the use of new protocols/procedures and equipment,
  • facility management and preparing reports based on compiled financial and statistical information using word-processing and spreadsheet software packages.

Qualifications:Education & Experience

• Diploma in Business Administration, plus five (5) years’ recent related experience including one (1) year supervisory experience or an equivalent combination of education, training and experience.
• Valid BC Driver’s License and access to a personal vehicle for business-related purposes.

Knowledge & Abilities

• Applies excellent time management skills to prioritize and complete assignments in a manner that optimizes departmental effectiveness and contributes to organizational success.
• Exercises considerable judgment, tact and discretion in preparing, disclosing and handling information of a confidential and/or sensitive nature.
• Demonstrated ability to lead.
• Ability to supervise.
• Communicates in a clear and understandable manner (both verbally and in writing) and demonstrates effective interpersonal skills.
• Considerable knowledge of current business office management, methods and procedures, including knowledge of financial statements and the ability to monitor and understand budget reports.
• Ability to keyboard 6000 keystrokes per minute.
• Employs expertise in the use of desktop computer applications and computer systems to record data, process transactions and complete a variety of documents and presentations.
• Ability to make decisions and effectively communicate applicable policies and procedures.
• Demonstrated knowledge and experience in public health services environment and working with multiple collective agreements.
• Ability to operate related equipment including applicable software applications.
• Physical ability to perform the duties of the position.

Closing Statement:The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check.As per the current Public Health Orders (Long Term Care/Seniors Assisted Living Provincial Health Officer Order and the Health Sector Order), as of October 26, 2021, all employees working for Vancouver Coastal Health must be fully vaccinated for COVID-19. Proof of vaccination status will be required.WHY JOIN VANCOUVER COASTAL HEALTHVCH is a world class innovator in medical care, research and teaching, delivering service to more than one million BC residents. At VCH, we embrace thinking boldly, taking smart risks, and going first when we believe it will lead to the best possible outcomes for patients and their families. We invite you to join us in creating healthy lives in healthy communities by showcasing our passion for care, connection to the communities we serve and our culture of teamwork that makes VCH a great place to work.

• Comprehensive health benefits package, including MSP, extended health and dental and municipal pension plan
• Grow your career with employer-paid training and leadership development opportunities
• Wellness supports, including counselling, critical incident and innovative wellness services are available to employees and their immediate families
• Award-winning recognition programs to honour staff, medical staff and volunteers
• Access to exclusive discount offers and deals for VCH staff

Diversity, equity, and inclusion are essential to our goals of creating a great place to work and delivering exceptional care. We acknowledge and accommodate unique differences and ensure special measures are in place so that all prospective and current employees are given an opportunity to succeed.We are committed to building a representative workforce and encourage applications reflecting diversity of sex, sexual orientation, gender identity or expression, racialization or ancestry, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Metis, Inuit, or Indigenous person.Vancouver Coastal Health is proud to be recognized as one of Canadas Top 100 Employers in 2023.Only short-listed applicants will be contacted for this posting.***Employees of VCH must apply online via the Internal Career Portal on CareerHub, you are currently viewing the External Career Portal. Refer to the https://my.vch.ca/working-here/job-postings site for instructions on how to view internal job postings and how to apply as an employee. Current VCH employees who apply to this posting using this external site will be considered as an external candidate. Seniority will not apply.***Thank you for your interest in Vancouver Coastal Health.Quick Apply

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