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Administrative Clerk - Jobs in O'Leary, PE

Community Inclusions Ltd.
Job LocationO'Leary, PE
EducationNot Mentioned
SalaryNot Disclosed
IndustryNot Mentioned
Functional AreaNot Mentioned
Job TypeFull Time

Job Description

24 North StreetP.O. Box 460, O’Leary, PE , C0B 1V0Job Title: Administrative Clerk The vision and goal of Community Inclusions Ltd. is to support the person with an intellectual disability in important life experiences including the following: Have a physical presence in the community; Being involved with community activities/groups; Having personal relationships and friends; Learning and developing skills and abilities; Making decisions – taking control; and being respected – having a good reputation.POSITION:

  • 37.5 Hours/wk as outlined in the Management Manual
  • Salary as outlined in the Management Manual
RESPONSIBLE TO: Office Manager; Executive DirectorJob Overview: As the Administrative Clerk, you will work primarily with the Office Manager and Executive Director to fulfill a variety of administrative tasks at all Community Inclusions Ltd locations. As part of your role, you will also provide various administrative duties for the Human Resource Coordinator. This full-time position will provide assistance, aid in staffing management, and implementation of administrative processes.DUTIES:
  • Act as the organizational receptionist and receive calls and guests.
  • Prepare invoices for One-on-One, Respite and Client Mileage for AccessAbility Supports at month end.
  • Write out cheques & have them signed by proper signing authority.
  • Check mail, sort & distribute to appropriate staff.
  • Up date Bakery and Café specials on the Facebook page.
  • Input Daily Bakery Sales in spreadsheet and pass into Office Manager at the end of the month.
  • Take minutes for Bakery & Café meetings & on occasion Safety Committee meetings
  • Balance time for managers (sick, vacation, lieu, family appointments, etc.) at month end.
  • Regularly check and maintain record of necessary office supplies.
  • Order stock for cleaning supplies, paper towel, toilet paper, etc. for all sites.
  • Order meat stock for Tignish Group Home and Alberton House monthly
  • Prepare bank deposits and take to Credit Union.
  • Organize and record payroll hours for relief employees from all sites of Community
Inclusions.
  • Assemble monthly communication books for each of the homes.
  • Continue with filing system on an as needed basis.
  • Monthly input of Pension contributions for employee and employer
  • Communicate with staff to help procure needed items; Assist staff in other administrative duties.
  • Operate office equipment such as fax machine
  • Complete price costing on a bi-annual basis for supplies for the Bakery & Café.
  • Other duties as required
A list of various daily, weekly and monthly specific duties will be provided as part of the expectations of the Administrative Clerk.Qualifications:
  • Excellent oral, written, and interpersonal communication skills.
  • Proficient in the use of Microsoft Programs (Word, Excel, etc.)
  • In-depth knowledge of office procedures
  • Excellent Organizational, time-management and problem-solving skills
Education/Experience:
  • Post secondary education course work or certification in Administrative/Clerical would be an asset.
  • An equivalent combination of education and experience may be considered.
Requirements:
  • Satisfactory Criminal Record Check
  • A valid Driver’s License and have access to reliable transportation. This position may require travel between Community Inclusions properties.
Pay Scale: To be negotiated based on experience and qualifications.Job Types: Full-time, Fixed term contractSalary: $14.00-$17.00 per hourBenefits:
  • Casual dress
  • Paid time off
Schedule:
  • Day shift
  • Monday to Friday
COVID-19 considerations:All staff are following CPHO guidelines, which includes wearing mask.Ability to commute/relocate:
  • OLeary, PE C0B 1V0: reliably commute or plan to relocate before starting work (preferred)
Education:
  • Secondary School (preferred)
Experience:
  • Administrative Assistants & Receptionists: 1 year (required)
  • Front desk: 1 year (preferred)
  • Administrative experience: 1 year (required)
Application deadline: 2022-05-06Quick Apply
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