Parts & Fleet Coordinator - Jobs in Oakbank, MB

Job Description

Reporting to the Director of Public Works, the Parts & Fleet Coordinator serves a vital role in the Public Works Department. This is a fast-paced position which requires attention to detail while working on multiple tasks at once. This position includes investigating part requests, and ensuring parts are ordered, shipped and delivered in a timely manner. This position is responsible for the receipt, verification, labelling, storage and documentation of all supplies in the parts room.Key Responsibilities: · Daily parts, supplies, equipment sourcing, ordering, receiving and stocking. Arrange pickups/ returns with couriers or RM employees. Monitor re-order levels and replenish inventory in order to maintain proper inventory levels.· Shop/parts room organization (5s program);· Processing of all invoices, purchase orders and credit card statements for dept(s) and supervisors, as well as special projects, road maintenance, aggregate invoices and ticket processing.· Maintain accurate working levels on all inventory items (parts, signs, culverts, fuel and gravel);· Inventory control – cycle counts, month/year end reconciliation, obsolete/dormant inventory monitoring;· Update, submit and organize request for quotations for materials, equipment and special requests to obtain yearly pricing quotes;· Fleet Management Program- Initial fleet set up, create service reports, work order creation, booking units (all depts.) in with mechanics/shop space and work order processing;· Fleetmatics (GPS Equipment Tracking) - Initial fleet set up, employee assignment set up, monitor daily working conditions, correct errors with software tech and install specialists;· Supplier/Dealer consultations and maintain sales relations;· Maintain key/access lists, vehicle listings, filter listings, INV item listings, Autopac & 3rd party Insurance lists and sign out lists, etc.;· Schedule equipment safeties, repairs, warranty and recalls at external service locations;· Dust Control Program, invoicing/tickets, season end quantity balance.· Seasonal specific duties such as organize spring flower orders, pickup and delivery to planting locations, planting, holiday decorating;· Surplus equipment list and sales - Advertising, showcase items for viewing, award bids and payment collection;· Sort and distribute incoming mail and prepare outgoing mail (envelopes, packages, etc.);· Maintain files and records so they remain updated and easily accessible;· Transcribes formats, inputs, edits, retrieves, copies and transmits correspondence, documents, data, and graphics;· When required, may be expected to operate Municipal equipment in a safe and efficient way according to all relevant legislation, policies and procedures.· Answer the phone to take messages or redirect calls to appropriate colleagues;· All other duties as assigned.Job Requirements (minimum standard): · Grade 12/ GED Equivalent;· Minimum Class 5 licence required (Class 3 licence or higher considered an asset);· Supply Chain Management or Business-Related Diploma considered an asset – Equivalent experience and education may be considered;· Three to Five years experience in Parts/Fleet Coordination;· Excellent computer proficiency (MS Office – Word, Outlook) Diamond, Intermediate to advanced Excel skill level;· Ability to work in multiple Parts/Fleet Inventory Software Systems;· Excellent verbal and written communication skills, including ability to effectively communicate with internal and external customers;· Mechanical aptitude required;· Knowledge of Heavy-Duty Equipment parts and services required;· Experience dealing with identification, ordering, storing and/or parts and supplies knowledge of how Fleet Operations are conducted;· Experience in purchasing, Service and Warranty requests;· Strong organizational skills with ability to multi-task under tight timelines;· Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing exemplary customer service;· Excellent interpersonal skills - ability to work with others as team player;· Strong analytical and strategic thinking skills;· Excellent communication and presentation skills;· Creative and innovative thinking skills.Working ConditionsThe work environment characteristics described are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.

• Work is performed primarily in an office environment, but employee may be exposed to dust, weather conditions, and the hazard of moving vehicles in the Public Works shop area;
• Subject to sitting, standing, walking, bending, reaching and lifting objects;
• Physical exertion may be required to lift office supplies and other materials;

Job Types: Full-time, PermanentSalary: From $25.32 per hourBenefits:

• Dental care
• Employee assistance program
• Life insurance
• Vision care

Flexible Language Requirement:

• French not required

Schedule:

• Day shift

Supplemental pay types:

• Overtime pay

Ability to commute/relocate:

• Oakbank, MB: reliably commute or plan to relocate before starting work (required)

Experience:

• Office Administration: 1 year (preferred)
• Parts & Fleet: 1 year (preferred)

Work Location: One locationQuick Apply

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