Corporate Law Clerk - Jobs in Oakville

Job Description

OPPORTUNITYThe Corporate Law Clerk will work closely with a team of four lawyers and two senior corporate law clerks in our Oakville Office on a broad range of corporate, commercial, legal and compliance matters within a dynamic and growing company.The position is flexible to work remotely up to 3 days per week and may require some travel occasionally, as needed, to the downtown Toronto office.KEY RESPONSIBILITIESCorporate Support:

• Perform all aspects of entity formation, registration and organization in Ontario (Corporations, General Partnerships, Limited Partnerships).

• Prepare and file documents to dissolve Corporations, cancel Limited Partnerships, Partnerships, extra-provincial registrations and business name registrations.

• Prepare documents to amalgamate Corporations.

• Prepare documents to issue, transfer and redeem shares.

• Prepare documents to change directors and officers of Corporations and Limited Liability Companies and attend to the filing of the appropriate Notices of Change.

• Prepare annual resolutions and proceedings.

• Prepare and file Federal and Ontario annual returns.

• Attend to Ontario business name, Partnership and Limited Partnership registration renewals.

• Liaise with agents for service in various provinces with respect to processing registrations, annual returns, renewals and cancellations of extra-provincially registered Corporations, Limited Partnerships and Partnerships.
• Prepare and file Delaware Annual Franchise Tax Reports for Delaware subsidiaries.
• Prepare and file U.S. Annual Reports for other U.S. jurisdictions.
• Maintain and monitor all compliance due dates in corporate database Athennian.
• Create new company records and maintain corporate information in Athennian.
• Extract information and attend to filing notices using OnCorp and Ontario Business Registry.
• Conduct due diligence and minute book reviews, prepare reports outlining issues and deficiencies and draft required documents to correct all deficiencies.
• Respond to inquiries from internal and external parties respecting corporate information of Fengate subsidiaries.
• Attend to various KYC requests by providing requested minute book documents, certified copies of documents, certified ID’s and any other documentation required.
• Prepare Certificates of Incumbency.
• Research corporate law matters, as required.
• Monitor and maintain litigation tracker.
• Other duties as required by the senior law clerks and lawyers.

Administrative Support:

• General administrative duties, including but not limited to, drafting correspondence, filing, photocopying, processing of various invoices from outside counsel and various third-party providers and monitoring the legal department mail.
• Monitoring corporate law clerks email and re-directing emails if needed.

Ontario Securities Commission (OSC) and National Registration Database (NRD) Filings:

• Submit applications, notices and other registration information to the securities regulatory authorities through OSC and NRD.

RequirementsKEY QUALIFICATIONS

• Paralegal or Law Clerk diploma (or equivalent education or work experience).
• ILCO membership in good standing with the Institute of Law Clerks of Ontario would be an asset.
• 5+ years of experience in corporate law in a law firm or in-house.