Brokerage Coordinator - Jobs in Ontario

Job Description

Job TitleBrokerage CoordinatorJob Description SummaryWe are seeking a Brokerage Coordinator to support a market leading team of Brokers at a top global real estate services firm. The role consists of execution of work related to commercial real estate transactions and client deliverables. This individual must be a collaborative team player with a can-do mindset and will participate in regular business and team meetings, as requested, to understand and facilitate client goals. This multifaceted role requires someone with strong organizational and project management skills, and the ability to multi-task in a fast-paced environment. The Brokerage Coordinator will be trained and developed to become highly proficient with internal systems and technologies, as well as Workday, Salesforce, Microsoft and Adobe applications.Job DescriptionEssential Duties and ResponsibilitiesSupport content creation process with regards to timeline and transaction cycleCoordinate with other departments (marketing, research, finance) based on the needs of the team and clientProvide sales, marketing and transaction supportSupports client relationship management in partnership with Broker(s)Support timeliness of deliverablesKey Responsibilities:Pitch and Proposal CoordinationCoordinate with internal functional groups on behalf of brokers in support of pursuits as needed. This includes obtaining and delivering necessary information for content creation for marketing deliverables (graphic design, mapping, etc.)Attend strategy sessions with brokers and other departments as necessary to generate creative/innovative ideas for pursuitsCoordinate appointments with internal and external clients and arrange any other accommodations that may be requiredServe as point of contact for client requestsPerform research, property searches and site selectionsCreate market documents, tour books, property flyers, brochures and other marketing materials as neededBusiness DevelopmentCollect and prepare information for client activity reportsExecute property tour logistics for showing, including coordination with brokers and/or licensed professionalsCreate and administer marketing materials and collateralUpdate website content, social media, etc. on behalf of brokersCreate budgets for broker projects in partnership with teamCoordinate vendor services (e.g. photographs and aerials)Coordinate events (e.g. open houses, industry-related, etc.)Oversee and maintain marketing schedule (e.g. administration of e-comms) for respective clientsCreate market documents, tour books, property flyers, brochures and other marketing materials as needed for listingsMaintain Client Relationship Management DatabaseMaintain and enter new leads and opportunities into the CRM systemGenerate project codes for corresponding deals for the proper recording of pursuit and deal-related expensesRun reportsDeal Documentation and Revenue AccountingPrepare and collect all deal-related documents, and follow up with all parties on the execution as requiredProcess all expense reports for brokersCoordinate with Legal for review and approval of agreements as necessaryCreate deal sheets per listing agreements for review and approvalFollow and adhere to deal management process by use of deal management system and submission of all applicable documentation requiredMaintain outstanding balances in CRM for brokersMaintain and Manage Research DatabasesSupport population of Internal Listing Database on behalf of brokersEnter new listings and share all required property information, availability, and additional information, as directed by fee-earnerMaintain listings in external databaseRequirements:Bachelor degree or equivalent1-3+ years’ experience in marketing or related field or similar combination of education and experienceExcellent oral and written communication skills, including creating and editing marketing materialsProficiency with Microsoft Office SuiteProficiency with Adobe Creative SuiteDetail oriented, self-starter, well organized, able to set priorities and handle multiple projects at any given time, and comfortable working in a fast-paced environment independentlyDemonstrated strong interpersonal skillsHistory of excellent internal and external customer serviceNote: This position requires compliance with our COVID related protocols, which may also include client-specific requirements. This might include, but is not limited to, either providing documentation of full vaccination as per CDC guidelines or agreeing to regular COVID testing.Cushman & Wakefield provides equal employment opportunity. Discrimination of any type will not be tolerated. Cushman & Wakefield is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability, protected veteran status or any other characteristic protected by state, federal, or local law.Quick Apply

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