Payroll/Accounting Specialist - Jobs in Ontario

Job Description

Payroll/Accounting SpecialistHuman Resources DivisionPermanent Full-TimePay Band: $71,690 - $89,613 per annumReporting into the Payroll Supervisor the Payroll/Accounting Specialist is responsible for all financial aspects of Payroll reporting, from biweekly payroll funding, cheque reversals and off cycle payments, GL account reconciliation, GL interface into Finance, and manually journalizing payroll journal entries.In this role you will also play an integral part of payroll year end T4 filing and reporting; providing accurate guidance to Payroll Coordinators and supporting routine payroll audits.In this role you will:

• Prepare bank reconciliation for Corporate Reporting (troubleshooting and adjusting for any reconcilable items).
• Balance and run GL interface to payroll summary.
• Prepare reconciliation sheet for EFT remittance each pay deposit date.
• Run all Payroll Summaries for pay-by-pay reconciliations.
• Run and distribute all queries and ad hoc reports requested from Payroll (provided to FSUs, Supervisors, Analysts, Auditors, etc.)
• Schedule weekly Pay Calendar and post early close notification on SharePoint.
• Prepare & reconcile all weekly Tax remittances.
• Work together with the Payroll Supervisor to audit and analyze all jobs relating to year-end processing.
• Support payroll audit, by running various queries prior/after finalizing pay open/close.
• Confirm & close pay, along with payroll funding arrangements.
• Run all pay reversals and process all off-cycles as required.
• Prepare all cheques for:
  • On-cycle and off-cycle payroll adjustments.
  • Request for payments made through Accounts Payable such as Union Dues, Family Responsibility payments, Garnishees, CRA remittances, EHT, United Way.
• Run and balance all payroll accounts making any necessary adjustments/journal entries.
• Audit and correct all errors on year end reconciliation ranging from Employment Insurance (EI) and Canada Pension Plan (CPP) deficiencies to invalid social insurance numbers. Investigate the cause of the errors and make any necessary changes and/or corrections.
• Amend/correct T4/T4As as required.
• Act as a liaison between the Payroll Coordinators and the Payroll Supervisor, back fill for Payroll Supervisor, supporting Payroll Coordinators and acts as a team leader by providing guidance and assistance as needed by each Coordinator in their daily duties.
• Assist in the creation and updating of Payroll Procedures manual and user guides.
• Import files into payroll for mass transactions. (ex: Retro pay, pandemic bonus, United Way etc.)
• Find ways to process improve and create efficiencies
• Other duties as assigned

Qualifications:

• College/University degree with specialization in payroll accounting.
• 5 to 10 years’ experience in a computerized payroll environment. An equivalent combination of education and/or experience may be considered.
• Certified Payroll Professional with PCP or CPM designation - preferred
• Strong knowledge of Payroll compliance legislation/CRA tax regulations/year end processing as it pertains to payroll reporting.
• Exposure to OMERS administration and calculation deductions.
• Working knowledge of year end processing of T4s and OMERS audit, including pension adjustments.
• Strong knowledge of SAP/HRMS PeopleSoft.
• Familiarity Employment Standards Act.
• Understanding of unionized environment, collective agreement process.
• Understanding of Sunlife benefits, set up, deductions and remittances.
• Strong analytical skills.
• Proficient in Microsoft office. (Excel /Word)
• Exceptional organizational and interpersonal skills.
• Ability to work in fast paced, pressure environment and flexibility to work additional hours on demand.

Location: In this role you will have the ability to work remotely and attend on-site when required based on operational requirements at 10 Peel Centre Drive. The frequency of on-site activities may vary on a weekly basis and based on operational requirements. Your remote work location must be located within the province of Ontario.Hours of Work: 35 hours per week.Interview: Our recruitment process will be completed with video conference technology.If this opportunity matches your qualifications and experience, please apply on-line.As part of the Region’s ongoing commitment to health and safety, there are enhanced Covid-19 specific safety protocols and/or personal protective equipment requirements (e.g. masks, eye protection, etc.) in place to help protect health and safety. The additional requirements are determined based on the nature of the work being carried out.New employees who commence employment on or after October 1, 2021 are required to be fully vaccinated against COVID-19 as a condition of employment. Being fully vaccinated is determined as the status of having received the full series of approved vaccines (both doses of a two dose vaccine series, one dose of a single dose vaccine series) and any additional doses required and approved by Health Canada and having satisfied the full post vaccination period required to ensure vaccination efficacy. The Region of Peel reserves the right to request proof of vaccination at any time. Acceptable proof includes an Ontario Ministry of Health COVID-19 vaccine receipt which you can obtain through the Provincial portal https://covid19.ontariohealth.ca/, or other government-issued vaccine passport or certification.The requirement to be fully vaccinated is subject to the Ontario Human Rights Code. If you are not fully vaccinated, a documented medical reason provided by a physician or registered nurse and time period for the medical reason may be accepted.About Us:The Region of Peel serves more than 1.4 million residents and approximately 173,000 businesses in Brampton, Caledon and Mississauga. We deliver a wide range of resident focused services across the Region.Our 20-year vision for Peel is “Community for Life.” Our goal is to create a place where everyone enjoys a sense of belonging and has access to the services and opportunities needed to thrive in each stage of their lives. Our 2015-2035 Strategic Plan outlines the work were focused on to bring this vision to life.To learn more about the Region of Peel, explore peelregion.ca.Additional Information:The Region of Peel is committed to a diverse and inclusive workplace where everyone is respected and valued for their contributions, and where everyone is treated fairly and has opportunity to grow and develop. As one of the most diverse regions in Canada, we are committed to establishing a qualified workforce that is reflective of the population we serve.The Region of Peel is committed to providing accommodations throughout the recruitment process, upon request. If you require accommodation please notify us and we will work with you to meet your needs. Accessible formats and communication supports are available. Please contact zzg-hrtalentacquisition@peelregion.ca. We encourage applications from all qualified individuals; however, only those under consideration will be contacted.Please be advised, the Region of Peel uses email to communicate with their applicants for open job competitions. It is the applicant’s responsibility to include an updated email address that is checked daily and accepts emails from unknown users. As we send time sensitive correspondence via email (i.e. testing bookings, interview dates), it is imperative that applicants check their email regularly. If we do not hear back from applicants, we will assume that you are no longer interested in the position and your application will be removed from the competition.Quick Apply

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