Records Management Specialist (Permanent Position) - Jobs in Ontario

Job Description

YORK CATHOLIC DISTRICT SCHOOL BOARDInvites applications for the position of:Records Management SpecialistExempt Level 7B - $103,892 to $118,492Accountability Statement :The Records Management Specialist is responsible to lead the development, implementation and maintenance of policies, processes and tools related to records information management, including monitoring activities to ensure compliance with relevant legislation and Ministry directives and mitigating related organizational and reputational risks.Major Duties/Responsibilities :Be an integral member of the Information Management team working together with the Chief Information Officer and the Assistant Manager, Employee Experience and Privacy to create, implement and maintain the YCDSBs Records Information Management (RIM) program.As part of the Information Management team, the RIM Specialist is responsible for:reviewing the records, systems and workflows in each central and local YCDSB department/school to determine the current state of records management throughout the system;developing a corporate RIM program that exemplifies best practices, government directives, and existing and future RIM software;developing organizational policies, processes, and tools based on best practice to support the transition to and compliance with the RIM program;supporting the development of departmental processes and procedures based on the RIM program; andworking closely with Senior team managers and superintendents to integrate RIM policies into new and existing systems, processes, and workflows.Responsible for creating and maintaining the enterprise-wide records retention schedule, including establishing record classification, security levels and disposition criteria.Responsible for monitoring compliance with the RIM program and organizational RIM policies and departmental processes and procedures.Collaborate with counterparts in the Ministry of Education and other Provincial organizations (IPC, Public and Business Service Delivery, etc.) and other School Boards on RIM legislation, policy & directives.Stay abreast of and leverage new trends, legislation, and innovations in the field of records and information management to evaluate and recommend improvements to exist processes, policies, procedures, and tools.Engage with staff across the organization to promote awareness and understanding of the RIM program and develop and deliver RIM training to all employees.Requirements :Completion of a post-secondary degree in Records Information Management, Archival Studies, or Library Sciences.Combination of education, training, and experience in Records and Information Management in a large organization or Public Sector entity.Certified Records Manager (CRM) and/or Certified Records Analyst (CRA).Minimum five (5) years of direct experience in records/document management, information management processes and electronic record and/or document management systems.Experience must be in a large multinational organization (greater than 1,000 employees) or Public Sector entity (local municipality, school Board, federal government, etc.).Experience making recommendations to Senior level executives (Director, etc.).Experience creating and/or implementing a Records and Information Management (RIM) Program in a complex organization.Previous supervisory experience is considered an asset.Extensive knowledge of records and information management strategies, standards, policies, systems and best practices.Knowledge of the Ontario Archives and Recordkeeping Act, the Education Act, Municipal Freedom of Information and Protection of Privacy Act, Personal Health and Information Protection Act, and any related regulations, standards and/or provincial directives.Strong computer skills related to Office Productivity Software (MS Office programs (Word, Outlook, Excel, Teams), or Google Workspace (Docs, Sheets etc.).Analytical and problem-solving skills to identify issues, anticipate adverse effects, risks, and potential problems and develop solutions.Excellent oral and written communication skills.Ability to prepare and present documentation, reports, briefing materials, and training materialsOccasional lifting boxes of moderate weight (up to 50 lbs) is required when handling records.Occasional travel required to Board site offices including all school sites in York Region.Interested applicants may apply until the close of business on November 14, 2022.Thank you for taking the time to apply for this position. We appreciate your interest in the York Catholic District School Board, however, only applicants selected to continue to the interview process will be contacted by Human Resources.Commitment to EquityYCDSB is an equal opportunity employer committed to providing an environment of diversity and employment equity and is dedicated to creating a workplace culture of inclusiveness that reflects the diverse communities that we serve.We are proud to have built a culture that thrives on idea-sharing and collaboration, always finding ways to continue to create a warm, welcoming and inclusive work environment. We are committed to being an equitable employer, providing an inclusive environment for a diverse workforce, including but not limited to, women, persons with visible and invisible disabilities, Indigenous persons, and ethnic visible minorities.AccessibilityThe Board is committed to creating an accessible and inclusive workplace.. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Should you require Code-protected accommodation through any stage of the recruitment process, please make them known when contacted and we will work with you to meet your needs. Disability-related accommodation during the application process is available upon request.Vulnerable Sector ScreeningAs a condition of employment with the York Catholic District School Board, successful candidates will be required to submit a satisfactory Vulnerable Sector Screening prior to the commencement of any employment duties.Mission StatementGuided by Gospel Values and Catholic Virtues, in partnership with home and Church, we educate and inspire all students to reach their full potential in a safe and caring environment.Vision StatementOur students will become creative and critical thinkers who integrate Catholic Values into their daily lives, as socially responsible global citizens.Catholic Education Centre320 Bloomington Road West, Aurora, Ontario L4G 0M1 - (905) 713-1211Elizabeth Crowe Domenic ScugliaChair of the Board Director of EducationQuick Apply

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