Clerk- Accounting (casual) - Jobs in Saint John, NB

Job Description

Location: Saint John, NBCasual positionCompensation: 18.15 to $21.37 hourlyThe Canadian Red Cross Society, a non-profit, humanitarian organization dedicated to helping Canadians, as well as, the most vulnerable throughout the world, is seeking an Accounting Clerk to join the National Finance team on a casual basis. Reporting to the Senior Manager, Financial Shared Services or their designate, the incumbent is responsible for processing invoices for payment, preparing daily bank deposits, inputting donor and customer data in their respective financial systems, activating and processing emergency management reloadable payment cards, as well as, filing cheque images and registers.In addition, the incumbent is responsible to support the short-term expansion of EM Payment Center during a large-scale response, which includes assisting with the onboarding, training, and coaching of temporary surge agents. The incumbent will support the on-call rotation for the EM program as determined by the Manager.You will enjoyCulture: an organization that is guided by our fundamental principles of humanity, impartiality, neutrality, independence, voluntary service, unity and universality;Opportunity: to work with the best and brightest in the non-profit field, in an environment that promotes continuous learning, creativity and collaboration;Meaningful Work: you will be part of a team that supports Canadians within your provinces as well as from across the country;Employee Benefits: achieve a work/life balance for you and your new team with competitive vacation time, generous personal days and flexible work arrangements.As an Accounting Clerk role, your responsibilities will cover several aspectsEmergency Management Payment CardsActivate, load, and unload reloadable payment cards;Receive inbound and make outbound calls from emergency management and follow proper protocol to process and activate the payment card for the beneficiaries;Document all information associated with the reloadable card within the applicable databases;Coordinate the collection of statistics for the Manager;Provide a detailed summary to Manager following on-call rotation or as requested by the Manager;Support the short-term expansion and assist with onboarding and training temporary agents of Payment Centre during a large-scale response.Accounts PayableVerify invoices against purchase order to assure that all information are correct;Review, verify, and balance all supplier invoices, cheque requisitions, and travel expense claims for proper approval, coding, and determines appropriate tax treatment;Process supplier invoices, petty cash, disaster vouchers, as well as travel expense claims in Microsoft Dynamics AX;Contact vendor representatives on a regular basis to ensure accuracy of payments applied;Respond to inquiries from staff and suppliers on any problems with payments, taking any necessary action to satisfy the query;Investigate supplier calls on overdue payment and submits for stop payment if necessary.Accounts ReceivableProcess incoming and outgoing mail;Prepare and scan bank deposits;Process credit card transactions, refund and NSF payments;Code, total, batch, enter, verify, and reconciles transactions;Calculate, prepare and issue documents related to customer accounts such as invoices and statements;Respond to customer (internal and external) inquiries, maintain good customer relations and solves problems as they relate to customer accounts;Settle customer accounts;Ensure month-end, quarter end and year end procedures are completed according to schedule.Donation ProcessingEnter batches of payment information along with donor details, paying special attention to details concerning changes to or addition of new records;Separate cheques from donor backup;Prepare and/or review bank deposit slips verifying to deposit report within department;Prepare interaction spreadsheet or enter directory to donor’s interaction tab following WIDs set by National Philanthropy Team;Follow Philanthropy Donations Handling Instructions (DHI) and Working Instructional Documents (WID) to ensure all funds are entered to the designation;Review and commit batches and donor data ensuring quality of data;Follow up on outstanding records or errors;Scan all batches to the Society wide directory.We are looking for:Completion of secondary school with one to two years of post-secondary education in Business Administration, Finance or a related field, as well as, two years of administrative or accounting experience, or an equivalent combination of education and experience;Bilingualism English-French is required;Experience with Microsoft Dynamics AX is an asset;Demonstrated computer skills of MS Office and ability to learn new software packages;Strong excel skills;Ability to handle highly confidential and sensitive beneficiary information;Excellent customer service and organizational skills with the ability to prioritize and multi-task in order to meet deadlines;Professionalism and interpersonal skills to work collaboratively within a team and build positive internal and external relationships;Attention to detail and proven ability to problem solve as required;A satisfactory Enhanced Police Information Check (EPIC) is required.Working conditions:This is a casual position. There is no regular work schedule and there is no minimum work volume guaranteed;Must be available to participate in the on-call rotation and responds to calls afterhours, weekends, and holiday during the scheduled on-call period;The hourly compensation goes from $18.15 to $21.37.The Canadian Red Cross is committed to gender equality and social inclusion in our workplace. All qualified applications will receive consideration without regard to sex, gender identity, gender expression, sexual orientation, race, ethnic origin, color, religion, nationality, disability, age, or any other characteristic protected by applicable law. We encourage all qualified persons to apply particularly Indigenous peoples, persons with disabilities, ethnic minorities, visible minorities, and others who share our values and contribute to fostering an inclusive and diverse workplace. Please notify us as soon as possible of any adaptive measures you might require at any stage of the recruitment process. Although we thank all who applied, we will only be in contact for interviews.